FMCG distribution transport software: many drops a day, one invoice a month, every POD on the booking
Depot to distributor, distributor to retail, the same routes every week, dozens of delivery proofs a day and one monthly bill per company that must match their consignment sheet. Built for transporters who run FMCG secondary distribution.
*No credit card required
What an FMCG run needs from the software
Their sheet becomes your bookings
The company's daily consignment sheet imported through AI Data Import; columns mapped, rows checked, created on confirm.
POD per drop
Drivers send the signed delivery photo on WhatsApp or the app; AI Inbox matches it to the booking and stop, flags repeats.
Repeat routes on the calendar
Booking Schedule by month, planner or year; a recurring load shows on every day it runs.
One invoice per company
Pick the month's LRs on the invoice form; tax, HSN, RCM, TDS; balance due and age days after that.
Report in their format
A saved custom report on Bookings with the columns and custom fields the company wants, exported to Excel.
Fuel per km per vehicle
Every fill with odometer; km per litre and cost per km; vehicles below expected mileage flagged.
Bring one company's consignment sheet
A 30-minute demo where we import it, attach PODs and raise the monthly invoice. No credit card, no setup fee.
A distribution day
- Morning. The sheet arrives; AI Data Import creates the day's bookings; vehicles and drivers are assigned; drivers see them in the app.
- Daytime. Each drop gets a POD photo from the driver; AI Inbox proposes the booking and stop; the office approves in seconds.
- Evening. Fuel slips sent from the pump are fuel entries with odometer; expenses like tolls sit on the trip.
- Month-end. One invoice per company from the delivered LRs, the custom report in their format, TDS recorded when they pay short.
Why FMCG billing goes wrong without this
The company pays against its own consignment list and its own POD count. If your bookings do not match their sheet line for line, and your PODs are in a chat group, the reconciliation takes days and the short payments stick. One booking per consignment, one POD per drop, one report in their columns closes that gap.
Hired vehicles on peak days
Month-end and festival peaks need market vehicles. A market vehicle carries its owner as supplier; the booking holds the owner's rate; the owner's bill is raised from it; the margin per load is in the profit report.
Before and after
Sheet, WhatsApp group, Excel invoice
An FMCG transporter today:
- The company's sheet re-typed into a register
- PODs found by scrolling a group chat at month-end
- Invoice built in Excel, disputed line by line
- Short payments and TDS reconciled by hand
- No idea which vehicle or route loses money
NShine ERP
The same transporter:
- The sheet imported as bookings in minutes
- POD on each booking the day it is delivered
- Invoice from the LRs; report in their columns
- TDS on the invoice; ageing by company
- Profit per vehicle and per booking
One month for one company
- Import each day's consignment sheet; assign vehicles and drivers.
- Approve PODs and fuel slips as drivers send them.
- At month-end, pick the delivered LRs on one invoice with tax and TDS.
- Export the saved report in the company's format and send both.
- Allocate the receipt; the ageing report shows what is still open.
What stops happening
A month-end reconciliation that takes a week
PODs that cannot be found when the company disputes a drop
Fuel loss hidden in dozens of small daily fills
Driver trip counts argued on payday
Watch the product in action
A walkthrough of the transport management software, in your preferred language.
Frequently asked questions
FMCG distribution runs on every plan
Plans are priced by bookings per month and own vehicles, with a free trial and no setup fee. Pick the one that fits, or book a demo first.