Spare Parts Inventory and Purchase Invoice Software for Fleets
Know what is on the shelf before you buy it again: products, warehouses, purchase bills and stock adjustments in one NShine ERP module.
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What Is Inventory in NShine ERP?
Inventory holds the products and services you buy and use: filters, oils, bulbs, tyres, batteries, and the services a workshop charges. Purchase invoices bring stock in from suppliers, line by line with batch, quantity, rate, discount and tax. Stock adjustments correct the count by warehouse.
Serialized items such as tyres go to Tyre/Asset Tracking; quantity items stay as stock, and the Stock Report shows what is where.
Everything You Can Do Using NShine ERP Inventory & Purchase
Keep a product master with code, category and sub-category, brand, unit, tax code and barcode
Set purchase and sales rates, a discounted rate, purchase and sales tax, and a quantity alert
Enable batches and stock posting per product
Mark a product as a serialized asset for tyres and batteries
Record purchase invoices with product lines, batch numbers, quantity, unit, rate, discount and tax
Scan a barcode or QR code to add a line
Receive stock into a warehouse
Adjust stock by warehouse with a numbered voucher
Import purchase invoices from Excel
Read the Stock Report by product and warehouse
Save a purchase invoice and add the payment in one step
Keep product variations and a description on each product
Watch the product in action
A walkthrough of the transport management software, in your preferred language.
Inventory & Purchase at a Glance
From the product master to the Stock Report.
Product Master
Products and services with rates, tax, barcode and alerts.
Purchase Invoice
Supplier bills that bring stock in, line by line.
Stock Adjustment
Numbered corrections per warehouse when the count differs.
Stock Report and Alerts
Quantity on hand by product and warehouse; low-stock alerts.
Inventory & Purchase Capabilities
Product Master
A product has a Name, a Type (Product or Service), a product type and a Unit, an Item/Barcode, a tax code, Category and Sub Category, Brand and Sub Brand. Purchase Info holds the purchase rate, MRP, cess and a Qty Alert; Sales Info holds the sales rate and a discounted sale rate, each with tax included or not.
Switch on Enable Batch and Enable Stock Posting for items you count, or Track as serialized asset for tyres and batteries that are followed by serial number.
Purchase Invoice
Pick the supplier; the place of supply, tax registration number and billing address fill in. Add lines by scanning a barcode or searching: product, batch number, quantity, unit, rate, discount, tax. Set the warehouse, the due date and the supplier’s bill number.
Save, or Save & Add Payment. The stock rises, the supplier’s balance rises, and the bill shows its payment status in the Purchase Invoice list with amount to pay, paid amount and balance due.
Stock Adjustment
When the count differs from the book, record an adjustment for the Warehouse with the products, quantities, rates and a description. Each adjustment is a numbered voucher, and the barcode or QR scan box works here too.
Stock Report and Alerts
The Stock Report shows quantity on hand by product and warehouse. A Qty Alert on a product flags it when stock falls below the level you set, so the next purchase order goes out before the shelf is empty.
How It Works in NShine ERP
- Create products with units, rates and tax; enable stock posting for the ones you count.
- Record purchase invoices as parts arrive; stock and the supplier’s balance update.
- Record parts and labour on each vehicle service, and fit tyres through Tyre/Asset Tracking.
- Count the shelf; post a stock adjustment if it differs.
- Read the Stock Report before the next purchase order.
Benefits of Inventory & Purchase in NShine ERP
- Nothing bought twice. The Stock Report says what is on the shelf.
- Parts cost lands on the vehicle. Services carry parts and labour per task, and the Vehicle Maintenance Statement shows the cost.
- Supplier bills in one place. The purchase invoice is also the payable, with its payment status.
- Less typing. Barcode scanning on invoices and adjustments, and Excel import for past bills.
Parts on Memory vs Parts in the ERP
Challenges Without It
How spare parts are usually run in a transport company.
- Filters and oils bought on memory
- Workshop bills with parts that were already in stock
- No idea which warehouse holds what
- Supplier bills for parts kept apart from the accounts
How NShine ERP Helps
What changes when stock and purchase bills are in the same system as the fleet.
- A product master with rates, tax and alerts
- Purchase invoices with batches and barcodes
- Stock by warehouse, adjustments and a Stock Report
- Purchase bills that raise the supplier’s balance the moment they are saved
See spare parts stock on your own parts list
Book a demo, record a purchase invoice for a few filters and read the Stock Report by warehouse.
Built for Every Market
Products carry a tax code and purchase and sales tax rates from your own settings, so GST, VAT or no tax work the same way. More than 200 businesses use NShine ERP across India, the GCC, Africa and Australia.
Frequently asked questions
Inventory is included in every NShine ERP plan
Plans are priced by bookings per month and own vehicles, with every module included. See the plans or book a demo first.