Spare parts inventory for truck fleets: the parts store, counted
Filters, batteries, oils and tyres as stock items with purchase and sale rates, bought on purchase invoices, adjusted by warehouse, reported. Built for fleets that run their own workshop.
*No credit card required
What you can do
Products with rates
Name, code, category, brand, purchase rate, sales rate, discounted sale rate.
Stock in from purchases
Purchase invoices with product lines, importable from Excel one product line per invoice.
Stock adjustments
Numbered per warehouse with a date and total value, to correct the count.
Stock report
Quantities and value by product, in the Transport reports.
Tyres and batteries by serial
Serial, batch, category, product, ownership, status, vehicle fitted to, cost, payment type, purchase and first-fitted dates.
Parts on services
Each service task carries a parts amount; the service net total includes it.
Bring your parts list
A 30-minute demo where we load it as products and post an opening count. No credit card, no setup fee.
How a part moves through
- Add the part as a product with its code, category and rates
- Buy it on a purchase invoice with a product line; stock increases
- Use it on a service as a parts amount, or fit it as a tracked asset by serial
- Count the shelf; post a stock adjustment if the count differs
- Read the Stock Report
Parts and stock, honestly
A service records parts as an amount per task, not as a product line, so stock is reduced through stock adjustments rather than automatically. High-value items such as tyres and batteries are tracked individually by serial number instead, with the vehicle they are on.
A month in the store
- Purchase invoices for the month are recorded with product lines.
- Services through the month record parts amounts per task.
- Tyres and batteries fitted are recorded by serial on their vehicles.
- The shelf is counted; a stock adjustment corrects the quantities.
- The Stock Report shows what is on hand and what it is worth.
What stops happening
Parts bought twice because nobody knew they were on the shelf
No value on the shelf for the accounts
Tyres fitted and never seen again
Service cost without the parts used
Good to know
Products can be services as well as parts, so a recurring workshop charge can sit in the same list. The stock adjustment is per warehouse, which matters for fleets with a store at more than one depot. Purchase invoices for parts carry the supplier, tax and payment status like any other bill, so the parts supplier appears in supplier payments and the ageing report with everyone else.
Watch the product in action
A walkthrough of the transport management software, in your preferred language.
Frequently asked questions
Inventory is included in every plan
Plans are priced by bookings per month and own vehicles, with a free trial and no setup fee. Pick the one that fits, or book a demo first.