Loan, EMI and Schedule Tracking for Transport Fleets
Every EMI, standing bill and depreciation entry on one calendar in NShine ERP, with the interest split done for you.
*No credit card required
What Are Loans and Schedules?
Most fleets are financed. Loans holds each loan with its lender, amount, EMI, tenure and rate, linked to the vehicle it bought. Schedules is the calendar that comes out of it: which EMIs fall due this month, with principal and interest split, next to your standing bills (rent, subscriptions, insurance instalments) and the monthly depreciation per vehicle.
One screen shows what is due now and the twelve months ahead.
Everything You Can Do Using NShine ERP Loans & Schedules
Record a loan as Money just landed or Already on the books
Choose Reducing balance or Flat rate; enter tenure and annual rate
Link a loan to a vehicle; mark it secured
See outstanding, monthly EMI, next due date and progress per loan
Record EMI payments and view the payment history
Add standing bills that repeat monthly
Post depreciation per vehicle on schedule
Post everything due this month in one action; mark items paid
View the 12-month plan with principal and interest per period
Filter the plan to Loan EMI, Standing bill or Depreciation
Review the posted history
Watch the product in action
A walkthrough of the transport management software, in your preferred language.
Loans & Schedules at a Glance
Two screens under Books that work together.
Loan Entry
Lender, amount, EMI, tenure, rate and the vehicle it financed.
The Loan List
Outstanding, monthly EMI, next due and progress per loan.
Due This Month
EMIs, standing bills and depreciation, posted together.
The 12-Month Plan
Every scheduled item ahead, with principal and interest.
Loans & Schedules Capabilities
Loan Entry
Two questions set the loan up: did the money just land, so the bank account is credited, or is the loan Already on the books; and is interest on Reducing balance or Flat rate. Then the Lender, the Bank the money landed in, the Loan amount, the Monthly EMI, the Start date, the Tenure (months) and the Annual interest rate.
Link it to a vehicle under Related To, tick Secured loan if an asset backs it, and keep it Active.
The Loan List
Each loan shows Outstanding balance, Monthly EMI, Next EMI due and Progress (how many EMIs paid of the total), with its status. From the row you record a payment or open the history.
Schedules: Due This Month
The top of Schedules is this month’s list: each EMI with its instalment number, each standing bill, each vehicle’s depreciation, with the total due. Post due posts them together; Mark Paid clears an item as the bank clears it.
The 12-Month Plan
Below is every scheduled item for the year ahead, by period and due date. Filter to Loan EMI, Standing bill or Depreciation, and open the Posted history to see what has already gone through.
Column | What it shows |
|---|---|
Period | The month the item belongs to |
Due Date | When it falls due |
Amount | The EMI, bill or depreciation amount |
Principal | The principal part of a loan EMI |
Interest | The interest part, by reducing balance or flat rate |
Status | Scheduled, posted or paid |
How It Works in NShine ERP
- Enter each loan with its terms and the vehicle it financed.
- Add standing bills and set depreciation per vehicle.
- Each month, open Schedules, review what is due, and post it.
- Mark EMIs paid as the bank debits them; the loan’s progress and outstanding update.
- Read the finance cost and depreciation next to fuel and maintenance in the vehicle’s Profit and Loss.
Benefits of Loans & Schedules in NShine ERP
- No EMI missed because the date was in someone’s head. It is on the calendar with the amount.
- Interest and principal split without a spreadsheet. Reducing balance or flat rate, calculated per period.
- A vehicle’s true cost. Depreciation and finance cost sit beside its fuel and maintenance.
- One monthly action. Post everything due in one go, then mark paid as the bank clears it.
Loans in a PDF vs Loans in the ERP
Challenges Without It
How loans and standing bills are usually tracked.
- Loan schedules kept in the bank’s PDF and nowhere else
- Profit figures that ignore finance cost and depreciation
- Standing bills discovered when the service is cut off
- Nobody knows how many EMIs are left on each truck
How NShine ERP Helps
What changes when loans and schedules sit under Books.
- Loans with EMI, tenure, rate and the vehicle they financed
- Schedules that show what is due this month and for the year
- Standing bills and depreciation on the same calendar
- Progress and outstanding per loan, updated as you mark EMIs paid
See your loans and EMIs on one calendar
Book a demo, enter one of your vehicle loans and see this month’s dues and the 12-month plan with the interest split.
Built for Every Market
Loans work in the company currency with any lender and any bank account you keep in Books. More than 200 businesses use NShine ERP across India, the GCC, Africa and Australia, with plans for fleets of up to 100 own vehicles and custom pricing for 100+ vehicles or 1,500+ bookings a month.
Frequently asked questions
Loans and Schedules are included in every NShine ERP plan
Plans are priced by bookings per month and own vehicles, with every module included. See the plans or book a demo first.