How does a hired vehicle's bill get into the system?

The booking carries the supplier and the supplier rate; a supplier invoice is raised for that booking and shows Related To: Booking.

What happens when a driver fuels on credit?

The fill's payment status is Not Paid (the others are Paid and Paid By Employee), and a bill for the fuel station appears in Supplier Invoices, Related To: Fuel Tracking.

How are payments recorded?

In Supplier Payments with a payment number, supplier, date and total, or from the bill with Save & Add Payment.

Can I see what is overdue to suppliers?

Yes. Balance due and age days on each bill, the Supplier Invoice Aging Report, and the Suppliers Balance Statement.

Is TDS on hire charges handled?

Yes. TDS % on the supplier bill, and the Payables TDS Report.

Is it included in the price?

Yes. Supplier invoices and payments are part of every plan.

Payables

Supplier invoices and payments: what you owe truck owners and fuel stations, by bill

Bills for hired vehicles come from the booking. Bills for fuel come from the fuel entry. Each has a due date, balance and age; payments settle them. Built for brokers, fleet owners and accounts teams.

*No credit card required

Schedule a Demo See Pricing

Three payables, one list

Hired trucks

The owner's charge for the trip becomes a supplier bill related to the booking, from the supplier rate on it.

Fuel stations

A fill marked Not Paid creates a bill for the station, related to the fuel entry.

Garages and parts

Service bills and purchase invoices with product lines, importable from Excel.

What a supplier bill carries

Supplier, invoice number and date, due date, supplier bill number, TRN, phone, reference
Tax rate, Apply RCM, notes, last day of payment
Booking lines, freight total and VAT, flat discount, TDS %, round-off
Amount to pay, paid amount, balance due; Save & Add Payment

The list shows amount to pay, last day of payment, paid, balance, age days and Paid / Unpaid / Partial for every bill, with the related booking or fuel entry, and a total amount to pay at the top.

Bring one truck owner's account

A 30-minute demo where we record his bookings, raise his bills and settle them. No credit card, no setup fee.

Schedule a Demo See Pricing

Paying and settling

Supplier Payments records each payment with a number, supplier, date and total. Save & Add Payment on the bill records it at once. The list shows Amount Paid and Amount to Pay totals. The Supplier Invoice Aging Report groups what is still owed by age; the Suppliers Balance Statement shows each supplier's account.

Before and after

Messages and slips

Payables by memory:

Owners paid twice, or short
Fuel credit settled from the station's figure
No due dates, no ageing
TDS on hire charges missed

NShine ERP

Payables by bill:

A bill per hire and per fuel fill, with balance
Last day of payment and age on each
Payments recorded against the supplier
TDS and RCM on the bill; ageing report and statements

From hire to settled bill

A booking runs on a hired vehicle with a supplier rate; the owner's bill is raised, related to the booking.
A driver fuels on credit; the fill is marked Not Paid and the station's bill appears.
Each bill shows its last day of payment, balance and age; the list total shows Amount to Pay.
Pay the owner or station; record it in Supplier Payments or from the bill.
The bill moves to Partial or Paid; the balance statement and ageing report update.