How is profit per truck calculated?

Revenue from the bookings on the vehicle, minus supplier hire, fuel entries, employee payments (including trip pay) and expenses related to the booking or vehicle. The Vehicle Profit/Loss and All Vehicle Profit/Loss reports show these columns and the profit.

Does it work for brokers using hired trucks?

Yes. The booking carries both the customer rate and the supplier rate, so the margin per load and per hired truck is in the report.

How do fuel and expenses get onto the right truck?

Fuel entries are on the vehicle with the odometer; expenses have a "related to" field for the booking or vehicle; slips sent by drivers are matched in AI Inbox.

Is it included in the price?

Yes. Reports are part of every plan.

Profit and loss

Trip profit and loss: what each truck and each load actually earned

Revenue from the bookings, minus supplier hire, fuel, driver payments and expenses. One truck for a period, or the whole fleet side by side, the day you ask. Built for fleet owners and brokers.

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The report, column by column

All Vehicle Profit/Loss puts every truck in a row. Fleet totals sit at the top. For any month it reads like this:

Vehicle	Revenue	Supplier hire	Fuel	Employee payments	Expenses	Profit
Own truck	Its LRs	0	Its fills	Trip pay	Its expenses	Revenue minus costs
Hired truck	Its LRs	Owner's hire	0	0	0	Revenue minus hire
Truck with no load	0	0	0	0	Its expenses	A minus figure

Sort by profit. The bottom rows are the trucks to look at. A hired truck shows its margin as revenue minus supplier hire; an own truck shows fuel and driver payments instead.

Where each column comes from

Revenue

The customer rate and charges on the bookings, billed through the customer invoice.

Supplier hire

The supplier rate on bookings run on hired vehicles, billed as supplier invoices.

Fuel cost

Fuel entries on the vehicle, including slips sent by drivers and approved in AI Inbox.

Employee payments

Trip pay posted per trip ("Driver earned for trip" with the LR number), advances and other driver payments.

Expenses

Tolls, loading, parking and other expenses related to the booking or the vehicle.

Profit

Revenue minus the four cost columns, per vehicle and for the fleet.

See your own trucks ranked by profit

A 30-minute demo where we enter a few of your trips and open the report. No credit card, no setup fee.

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Per booking and per customer

The report builder's Bookings source has Expenses Total, Fuel Expenses Total, Driver Payments Total and Profit Loss columns per LR, next to customer, consignee and your custom fields. Pick columns, filter by customer, save it. A saved customer-wise profit and loss report is one example.

What makes the number right

Fuel entries with the odometer, sent from the pump or entered by the office
Expenses related to the booking or vehicle when entered
Each driver's pay type set, so trip pay posts correctly
The supplier rate on every hired-truck booking

Loan interest and depreciation post to the books through Schedules; the Vehicle Maintenance Statement reports services. Ask us how to present those against a vehicle in your setup.

How a truck's profit builds up

The booking is created with the customer rate and, for a hired truck, the supplier rate.
The driver's fuel slips arrive by WhatsApp or the app and are approved into fuel entries.
His trip pay posts to Employee Payments; expenses are recorded against the booking or vehicle.
The customer invoice and the supplier invoice are raised from the booking.
Vehicle Profit/Loss shows the truck; All Vehicle Profit/Loss shows the fleet; Vehicle Statement lists the entries.