Invoice ageing and receivables: who owes you, how much, and for how long
Every invoice carries its balance and age. The ageing report groups each customer into current, 1–30, 31–60, 61–90 and 90+ days. Receipts are allocated to the invoices they settle. Built for transport owners and accounts teams.
*No credit card required
The ageing report
One row per customer, one column per age bucket, totals at the bottom, Excel export. This is the report to open on the first of the month.
Customer | Current | 1–30 | 31–60 | 61–90 | 90+ | Total due |
|---|---|---|---|---|---|---|
Customer A | 0 | 0 | 0 | 0 | Balance | Total due |
Customer B | 0 | Balance | 0 | 0 | 0 | Total due |
Customer C | Balance | Balance | 0 | 0 | 0 | Total due |
Sort by the 90+ column and you have your call list. Filter to one customer and you have what to say on the call.
What you can do
Age on every invoice
Amount to receive, received, balance due, age days and Paid / Unpaid / Partial on the invoice list.
Allocate a receipt
Against Voucher: the customer's open invoices listed with balance; enter the paying amount against each.
Hold an advance
Advance Payment is adjusted automatically against future bills.
Statements
Single Customer Statement for one account; Customers Balance Statement for all.
Due dates
Due date on the invoice; pending payments to receive and to pay on the dashboard, by date range.
Status on the LR
The booking moves to Partial Payment and Payment Received as receipts land.
Bring your outstanding sheet
A 30-minute demo where we load a few invoices and receipts and open the ageing report on them. No credit card, no setup fee.
Recording a receipt
- Received from, payment type, received account, date, reference, notes, attached files
- Against Voucher: offset against existing bills, line by line with invoice amount, balance and paying amount
- Advance Payment: adjusted automatically against future bills
- Already Paid, for receipts recorded elsewhere
The invoices move to Partial or Paid, the balance due updates, and the ageing report changes the same minute.
From invoice to cleared balance
- The invoice is raised from bookings with a due date; it shows Unpaid with age days counting.
- A payment arrives; record it with the account and payment type.
- Allocate it across the open invoices, or mark it as an advance.
- Invoices move to Partial or Paid; the LR shows Payment Received.
- Open the ageing report; call the 90+ column first.
- Print or share the customer statement when asked.
What stops happening
The outstanding sheet updated late and trusted less
Receipts matched to invoices from memory
Age buckets built with a formula
Statements typed by hand
Watch the product in action
A walkthrough of the transport management software, in your preferred language.
Frequently asked questions
Receivables tracking is included in every plan
Plans are priced by bookings per month and own vehicles, with a free trial and no setup fee. Pick the one that fits, or book a demo first.