Purchase invoices and products: what the workshop buys, on a bill, with a rate, from a supplier you can pay
Filters, batteries, tyres, oil, AC parts: bought from a dozen suppliers, on bills nobody files, at prices nobody compares. NShine ERP keeps a product list with rates and a purchase invoice per bill, importable from Excel, payable like any supplier bill. Built for fleets with their own workshop.
*No credit card required
The product list
The Items List holds every product and service you buy or charge for, with these columns:
Column | What it holds |
|---|---|
Name | The part or service as you call it: a filter, a battery, a tyre size, a wash |
Code, Category, Brand | Yours to fill, for searching and grouping |
Purchase Rate | What you last paid, so the next quote can be compared |
Sales Rate, Discounted Sale Rate | What you charge when you bill the item on |
Products can be parts or services, so a workshop charge sits in the same list as a filter.
What you can do
Keep a product list
Name, code, category, brand, purchase rate, sales rate, discounted sale rate; add from the list.
Record a purchase invoice
A bill from a supplier with product lines; a date range, print and Excel on the list.
Import bills from Excel
AI Data Import on the purchase invoice list; one product line per invoice row.
Pay the supplier
The bill sits with the other supplier bills; last day of payment, balance, age; Supplier Payments settle it.
Use on a service
Parts on a service are an amount per task; stock is corrected by stock adjustment.
Stock report
Quantities and value by product under Transport reports.
Bring last month's parts bills
A 30-minute demo where we load them as purchase invoices and show the supplier balance. No credit card, no setup fee.
Why bills, not slips
- A purchase invoice carries the supplier, so his balance and ageing are right
- Product lines carry the rate, so the next quote can be compared
- The bill posts to the books, so the workshop cost is in the P&L
- Tyres and batteries bought here are then tracked by serial on the vehicle
Workshop suppliers in the ageing report
Parts suppliers appear in Supplier Payments and the Supplier Invoice Aging Report with the fuel stations and truck owners, so what the workshop owes is in the same list as what the fleet owes.
One parts purchase
- Add the part to the product list with its rates, once.
- Record the supplier's bill as a purchase invoice with product lines, or import the month's bills.
- Fit tyres and batteries by serial; adjust stock for the rest.
- Pay the supplier against the bill; the balance and ageing update.
- Read the stock report and the maintenance statement.
What stops happening
Parts bills in a drawer, paid from memory
The same filter bought at three prices
Workshop cost missing from the P&L
No value on the shelf for the accounts
Watch the product in action
A walkthrough of the transport management software, in your preferred language.
Frequently asked questions
Purchases and inventory are included in every plan
Plans are priced by bookings per month and own vehicles, with a free trial and no setup fee. Pick the one that fits, or book a demo first.