Can a reminder be both a date and a km?

Set the Next Due as one or the other; the Frequency carries both the months and the km from the plan so the next cycle is due at whichever comes first.

Who is notified when it comes due?

The reminder shows on the dashboard and the vehicle profile. Alerts by WhatsApp or Push follow the events switched on under Settings › Notification Settings, where available for maintenance.

Docs · Maintenance · How-to

Create a maintenance reminder

You will have a reminder on the vehicle that turns Due Soon and then Over Due by date or by odometer reading, shows on the dashboard and the vehicle profile, and can be built into a service in one click.

Open NShine ERP All docs

A reminder is one task on one vehicle with a Next Due that is either a date or an odometer reading. Give it a Frequency and it repeats after each service built from it. Reminders are what turn the maintenance module from a diary into a schedule.

Before You Start

The vehicle exists with a Current Odometer Reading that is up to date, if the reminder is in km.
The task exists under Settings › Service Tasks, and optionally a plan under Settings › Vehicle Services.

Steps

Open Vehicles › Vehicle Maintenance › Maintenance Reminders and click Add.
Pick the Vehicle.
Pick the Service Task (for one job) or the Vehicle Service plan (for the whole plan). Picking a plan brings its Time Frequency and Odometer Frequency with it.
Set the Next Due as a date or as a km reading. For km, enter the odometer figure at which the service is due, for example the last service reading plus 10,000.
Set the Frequency if the reminder repeats: every N months or every N km, whichever comes first.
Click Save.
Check the row’s Status and, on the dashboard, the Vehicles Services bucket it falls in.

Fields On This Screen

Field	What to enter	Required
Vehicle	The vehicle the reminder is for	Yes
Service Task	A single job from Settings › Service Tasks	Task or plan
Vehicle Service	A plan from Settings › Vehicle Services	Task or plan
Next Due	A date, or a km reading	Yes
Frequency	Every N Month(s) or Every N km(s)	For repeating reminders
Status	Upcoming, Due Soon, Over Due or Completed, calculated	Calculated

What This Changes

A row appears on Maintenance Reminders and on the vehicle profile’s Maintenance Reminder tab.
The dashboard’s Vehicles Services block counts it under Upcoming, Due Soon or Overdue as the date or odometer approaches.
For a km reminder, every booking end reading, fuel entry and service that raises the vehicle’s Current Odometer Reading moves it closer to due.
The build action on the row is ready to create the service when the work is done.

Tips

Set km reminders for wear items (oil, brakes, tyres) and date reminders for inspections and certificates.
Set the first Next Due from the last real service, not from today; otherwise the first interval is wrong.
A vehicle that is parked still ages its date reminders; switch its Is Active off if it is off the road for months.

Frequently asked questions

Need Help?

Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.