Driver statement and run sheet
You will know which report to open to settle a driver, to answer a pay query, or to see every trip and payment for one person in a date range.
Four reports under Reports cover drivers and employees. Two are in the Transport group and read trips as well as money; two are in the Finance group and are pure ledger statements. All of them read the same Employee Payments, fuel entries, customer collections and payroll postings, so a figure that appears in one appears in the others.
The four reports
Report | Group | Shows | Use it to |
|---|---|---|---|
Driver Statement | Transport | Advances, trip pay, returns, fuel paid by the driver and salary for one driver, with running balance | Settle a driver; answer "why is my balance this" |
Driver Run Sheet | Transport | The driver’s trips in the period with vehicle, route, dates and the payments against each | Check trip pay against trips done |
Single Employee Statement | Finance | Every ledger entry for one employee, any Employee Type | Accountant’s view of the employee ledger |
Employees Balance Statement | Finance | One line per employee with closing balance Dr or Cr | See who owes or is owed at month end |
Reading the balance
- A balance owed by the employee (shown as Dr on the Drivers list) means the company has given more than the employee has earned or returned: open advances, customer cash held.
- A balance owed to the employee (Cr) means the employee is due money: fuel or tolls paid from their pocket, trip pay accrued and not yet handed over, salary approved and not yet marked paid.
- The Current Balance column on Drivers and People › Employees is the same figure as the statement’s closing balance today.
- The Drivers list KPI Amount to Pay totals what the company owes its active drivers.
Lines you will see
Line | Comes from |
|---|---|
Advance | Employee Payments, advance type |
Trip pay | Employee Payments, trip pay type, Related To a booking |
Return | Employee Payments, return type |
Fuel paid by employee | Fuel Tracking entry with Payment Status Paid By Employee |
Customer payment held | A customer collection recorded against the driver |
Salary | Payroll run, approved and posted |
Salary paid | Payroll › Salary payments marked paid |
Filters, print and export
- Select Range: Current Month, This Financial Year or custom dates.
- Driver or Employee filter on the single-person reports.
- Print or export to Excel from the report toolbar.
- For a different column set, build a custom report from the Employee transactions data source in the custom report builder and publish it next to the built-in reports.
Month-end routine
- Open Employees Balance Statement for the month and note anyone with a large open balance.
- For each, open Driver Statement and check the advances have matching expenses, fuel entries or returns.
- Open Driver Run Sheet and confirm every trip in the period has its trip pay recorded if the driver is trip-based.
- Run Payroll › Payroll; the Transactions column should agree with what the statements show.
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.