Payment reports and statements
You will know which report answers each question about money received and paid, from today’s cash position to a customer’s full statement.
Payments are reported from three angles: by party (who paid or was paid), by account (which cash box or bank the money moved through) and by day. The lists under Payments cover the first, Books › Bank & Cash the second, and the Finance reports under Reports tie them together.
On the payment lists
Screen | Columns | KPIs and actions |
|---|---|---|
Payments › Customer Payments | Received From, Receipt No, Date, Amount | Amount Received, Amount to Receive; print receipt; Excel; date range |
Payments › Supplier Payments | Paid To, Payment No, Date, Total | Excel; date range |
Payments › Employee Payments | Transaction No, Date, Employee, Transaction Type, Transaction Nature, Amount, Payment Type, Notes | Excel; date range |
Statements by party
Report | What it lists | Typical use |
|---|---|---|
Single Customer Statement | Invoices and receipts for one customer in date order with running balance | Send to the customer; reconcile |
Customers Balance Statement | Closing balance per customer | Total receivables |
Single Supplier Statement | Bills and payments for one supplier | Match the supplier’s statement |
Suppliers Balance Statement | Closing balance per supplier | Total payables |
Single Employee Statement | Advances, trip pay, returns and salary for one employee | Settle a driver |
Employees Balance Statement | Closing balance per employee | Who owes or is owed |
Books by account and by day
Report | What it shows |
|---|---|
Cash Book | Every receipt and payment through cash accounts, with running balance |
Bank Book | Every receipt and payment through bank accounts, per bank |
Day Book | All vouchers of a day across cash, bank, invoices and journals |
Ledger Report | Entries on any ledger, including Account Receivables and Account Payable |
Books › Bank & Cash | Cash Balance and Bank Balance per account; KPIs Cash In Hand and Money in Banks |
Dashboard tiles
- Total Payments Received and Total Supplier Payments for the selected financial year and date range.
- Cash In Hand and Bank Accounts: the current balances.
- Customer Payments: Received vs Pending and Supplier Payments: Paid vs Not Paid.
- Pending Payments: To Receive / To Pay.
Filters, print and export
- Reports take a Select Range (Current Month, This Financial Year or custom dates) and, where relevant, a Customer, Supplier or Employee filter.
- Every report prints and exports to Excel; the payment lists export to Excel too.
- Receipts print per row from Customer Payments.
- For a column set these reports do not have, build one in the custom report builder from the Customer payments or Supplier payments data source.
Which report for which question
- How much did we collect this month? Customer Payments list with the date range, or the dashboard tile.
- What does this customer still owe, and why? Single Customer Statement.
- Does the bank balance agree with the statement? Bank Book for that account, then the bank statement import for reconciliation.
- What went through the cash box yesterday? Day Book or Cash Book for that date.
- How much do drivers owe us after this month’s advances? Employees Balance Statement.
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.