Bank and cash books for transport: how much is in hand, how much is in the banks, and where every rupee moved
One screen with Cash In Hand and Money in Banks at the top and every account below it with its balance. Receipts and payments pick an account; transfers are vouchers; the cash book and bank book read from all of it. Built for transport companies with several banks and several cash boxes.
*No credit card required
The Bank & Cash screen
Bank & Cash shows Cash In Hand and Money in Banks as two totals, then one row per account:
Code | Name | Account No | Cash balance | Bank balance |
|---|---|---|---|---|
01 | Cash | Office cash balance | 0 | |
501 | Main bank account | Account number | 0 | Balance in the bank |
502 | Second bank account | Account number | 0 | Balance in the bank |
672 | Branch cash | Branch cash balance | 0 |
Add an account, edit it, see its balance move as receipts, payments, fuel and salaries pick it.
What moves the balances
Customer receipts
Allocated to invoices; the account receiving the money is on the receipt.
Supplier and station payments
Against bills; bank or cash on each.
Driver advances and salaries
From the cash box or the bank, per payment and per payroll run.
Fuel and expenses
Cash fills and road expenses from the account they were paid from.
EMIs and recurring bills
Posted from Schedules on their dates to the paying account.
Bank transactions
Transfers between accounts with a voucher number, from, to and amount.
Cash Book, Bank Book
Finance reports with the movements and running balances.
Day Book by account
Filter the day book to one bank to see its entries.
Bring your bank list
A 30-minute demo where we set up the accounts and post a day of receipts and payments. No credit card, no setup fee.
Several cash boxes
A branch cash box, a driver-advance cash box and the office cash are separate cash accounts with their own balances, so a shortage is found in the right box. A negative cash balance shows at once as a minus figure on its row.
Matching the bank statement
- Open the Bank Book for the account and the period
- Compare with the bank's statement line by line
- Post what is missing as a receipt, payment or bank transaction
- The balance on the Bank & Cash screen should then match the bank
A day of money
- Receipts come in; each names the bank it landed in.
- Drivers take advances from the cash box; the cash balance drops.
- A transfer tops up the branch cash box; a bank transaction records it.
- The owner opens Bank & Cash and reads Cash In Hand and Money in Banks.
What stops happening
Cash in hand known only to the cashier
Bank balances checked by logging into four net-banking sites
Transfers recorded as income or expense
A cash shortage found at year-end
Watch the product in action
A walkthrough of the transport management software, in your preferred language.
Frequently asked questions
Bank and cash are included in every plan
Plans are priced by bookings per month and own vehicles, with a free trial and no setup fee. Pick the one that fits, or book a demo first.