Does the app calculate the trip pay for me?

The driver record holds the type and rate. Where your plan calculates the amount from the booking, it is shown on the payment; otherwise work it out from the distance or freight and enter it.

The driver was paid trip pay in cash by the dispatcher. Do I still record it?

Yes, as an Employee Payment with Payment Type cash and Related To the booking; otherwise payroll will pay the trip again.

Docs · Employee payments · How-to

Record trip pay for a driver

You will have the trip pay recorded against the booking and the driver, the trip’s profit reduced by it, and payroll aware that this trip has already been paid.

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Many fleets pay drivers per trip, per kilometre or as a share of the freight, on top of or instead of a monthly salary. The driver record holds the rule under Trip Based Salary Type and Trip Based Salary Amount; the payment itself is an Employee Payment linked to the booking.

Recording trip pay per booking does two jobs: the trip’s profit panel shows the real driver cost, and payroll marks the trip as Trip based salary already paid so the driver is not paid twice.

Before You Start

The driver’s record under Drivers has Salary Type and, for trip pay, Trip Based Salary Type and Trip Based Salary Amount set.
The booking is delivered or completed, so the trip is known to be done.
A Payment Type and account exist for the payout.

Steps

Open the booking and read the trip facts you pay on: Distance (kms), the freight under Customer Billing, or simply that it was delivered.
Work out the pay from the driver’s Trip Based Salary Type and Trip Based Salary Amount. A fixed amount per trip, an amount per km times the distance, or a percentage of the freight, depending on the type on the driver record.
Open Payments › Employee Payments and click Add.
Pick the Employee, set the Date, and choose the Transaction Type your company uses for trip pay with its Transaction Nature.
Enter the Amount and the Payment Type.
Set Related To to Booking and select the LR. Without the link, payroll cannot tell which trip has been paid.
Add Notes such as the route or km, then Save.

Settings on the driver record

Field	What it holds	Where
Salary Type	Monthly, Fixed, Percentage or another type your company uses	Drivers › Add or edit
Salary Amount	The monthly or fixed amount	Drivers › Add or edit
Trip Based Salary Type	How trip pay is calculated (per trip, per km, percentage, where available)	Drivers › Add or edit
Trip Based Salary Amount	The rate used by that type	Drivers › Add or edit
Related To on the payment	The booking this pay belongs to	Payments › Employee Payments

What This Changes

The booking’s profit panel adds the amount to Driver Payments; Profit for the trip falls accordingly and the Vehicle Profit/Loss report shows it under Total Employee Payments.
The driver’s Current Balance moves: if the pay is handed over now, the balance is unchanged net; if it is accrued to be paid later, the driver is owed the amount.
In Payroll › Payroll, the driver’s Transactions column shows Trip based salary already paid, so the month’s Net excludes it.
The Driver Run Sheet lists the trip with its payment; the Driver Statement shows the transaction.

Tips

Pay per booking, not per week. One transaction per LR is what makes trip P&L and the run sheet useful.
For percentage-based pay, record it after the customer amount on the booking is final; an adjustment later means a second small transaction.
If drivers get a monthly salary plus trip incentives, keep Salary Type for the salary and Trip Based Salary Type for the incentive; payroll shows both.

Frequently asked questions

Need Help?

Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.