Supplier management for transporters: every truck owner, station and garage with a bill, a balance and an age
A transporter's suppliers are not catalogue vendors. They are the owner of the hired truck, the station that gave diesel on credit, the garage, the parts shop. Each is a record whose bills come from bookings, fuel entries and purchases, with TDS where it applies. Built for transport companies with hundreds of suppliers.
*No credit card required
Four kinds of supplier
Truck owners
On the market vehicle as its owner; a bill per hire from the booking; TDS on hire.
Fuel stations
A fill marked Not Paid becomes a bill for the station, related to Fuel Tracking, and shows in the To Pay list without anyone typing it.
Garages
Service providers on the service record; their bills with the others.
Parts shops
Purchase invoices with product lines; the shop's balance and ageing with everyone else.
What the To Pay list shows
The dashboard's To Pay list, and the Supplier Invoice list behind it, carry these columns:
Column | Meaning |
|---|---|
Supplier Name, Invoice No., Date | Who and which bill |
Amount to Pay, Paid Amount, Balance Due | The money |
Last Day of Payment, Age Days | When it is due and how old it is |
Payment Status | Unpaid, Partial, Paid |
Related To | Booking, Fuel Tracking, or the purchase |
The dashboard tile counts your suppliers; the To Pay list below it is sorted so the oldest and largest balances, often the fuel stations, sit at the top.
Bring your truck-owner and station list
A 30-minute demo where we load them with opening balances and raise a bill per hire. No credit card, no setup fee.
Paying and reporting
- Supplier Payments records each payment with number, supplier, date and total; Save & Add Payment on the bill does it at once
- Single Supplier Statement and Suppliers Balance Statement for one or all
- Supplier Invoice Aging Report by 30-day bucket
- Payables TDS Report and Supplier RCM Report for the tax side
Opening balances
AI Data Import takes supplier ledgers from Excel with opening balances, so the truck owners you already owe start the system owed.
One supplier
- Create the supplier with contact, TRN and bank details; set him as owner on his truck if he hires it out.
- Bills arrive from bookings, fuel entries or purchases, each with last day of payment.
- Pay against the bill; the balance and age update.
- Read the statement and the ageing report; TDS is in the Payables TDS Report.
What stops happening
Truck owners paid twice or short
Station credit settled from the station's figure
TDS on hire missed
No list of what is owed to whom, by age
Watch the product in action
A walkthrough of the transport management software, in your preferred language.
Frequently asked questions
Supplier records are included in every plan
Plans are priced by bookings per month and own vehicles, with a free trial and no setup fee. Pick the one that fits, or book a demo first.