Corporate Fleet Management Software for Companies with Their Own Fleet
Manage all your company vehicles, drivers, fuel, maintenance and documents from one platform with NShine ERP. Built for businesses that run their own trucks, tankers, vans and buses.
*No credit card required
Do You Have a Company with Its Own Fleet?
Many companies are not transport businesses, but they still run their own vehicles every day. A manufacturer moves raw material and finished goods. A distributor delivers to dealers. A construction company runs tippers and mixers between sites. A water or fuel supplier runs tankers.
In most of these companies, vehicle information is spread across Excel sheets, registers and different departments. Fuel bills, service bills, driver salaries, permits and insurance are handled by different people, so nobody sees the full picture. This leads to missed services, unclear fuel expenses, expired documents and penalties, and no clear answer to a simple question: how much does our fleet cost us?
NShine ERP solves this with one corporate fleet management software that brings every vehicle, driver and fleet expense into a single platform.
Industries That Run Their Own Fleets
If your company owns vehicles and employs drivers, NShine ERP can manage your fleet.
Manufacturing
Vehicles for raw material and finished goods movement.
Distribution & Wholesale
Delivery vehicles from depots to dealers and retailers.
Construction & Infrastructure
Tippers, mixers and support vehicles across sites.
Oil, Gas & Water Supply
Tankers for fuel, gas and water delivery.
Cement & Building Materials
Bulkers and trucks from plant to customer.
Packers & Movers
Own trucks for household and office moves.
Schools & Institutions
School buses and vans with drivers and documents to manage.
Employee Transport
Staff buses and vans run for your own employees.
Hospitals & Ambulances
Ambulances and support vehicles that must always be ready.
Any Business with Vehicles
Own vehicles and drivers? The fleet side works the same.
How NShine ERP Helps You Manage Your Company Vehicles
NShine ERP works as a vehicle management system for your company. It gives every vehicle its own digital profile and connects it with drivers, fuel, maintenance, documents and costs. You do not need to run NShine ERP as a transport company. Use the fleet management features on their own, and add bookings and invoicing only if you also deliver for outside customers.
Everything You Can Do Using NShine ERP Fleet Management
Register and manage all company vehicles
Store vehicle documents with expiry alerts
Manage drivers, attendance and salary
Track fuel usage and fuel cost per km
Schedule service reminders by km or date
Maintain complete service history
Track tyres and batteries by serial number
Manage spare parts stock
Track vehicles live on one map
Track vehicle loans and EMIs
View cost per vehicle
Export every report to Excel
Fleet Management Features for Corporate Fleets
Vehicle Management
Maintain complete vehicle information including registration number, vehicle type, make, model, year, fuel type, expected mileage, current odometer reading and status. Import your existing vehicle list from Excel instead of typing it again.
Vehicle Document Management
Store RC, insurance, permits, fitness, pollution certificates and tax documents on each vehicle with issue and expiry dates. Get reminders before expiry and see which documents are current, due for renewal or overdue across your fleet.
Driver Management and Payroll
Keep driver records and licences in one place. Mark attendance, run payroll with loss of pay, advances and deductions, and create salary payment files for the bank.
Fuel Tracking
Record every fuel fill with vehicle, odometer, litres, rate, amount and station. NShine ERP calculates km per litre and fuel cost per km for each vehicle, and shows which vehicles are below their expected mileage. Drivers can send fuel slips on WhatsApp or the mobile app.
Vehicle Maintenance and Service Reminders
Record every service with tasks, labour, spare parts, service provider and bill. Set service reminders by kilometres or months, such as every 10,000 km or every 6 months, and see overdue services before they become breakdowns.
Tyre, Battery and Spare Parts Tracking
Track tyres and batteries by serial number with the vehicle they are fitted to, cost and fitted date. Manage filters, oils and other spare parts as stock so you know what is available before buying again.
Live Vehicle Tracking
See all your vehicles on one map as active, stopped or offline, with speed and last seen time. NShine ERP works with the GPS accounts you already have, and with the driver’s phone where there is no device.
Fleet Cost Reports
See fuel, driver pay, maintenance, parts and expenses for each vehicle over any period with Vehicle Profit/Loss and Vehicle Statement. Build your own reports with the columns your management needs and export them to Excel.
See how NShine ERP manages your company fleet
Book a demo with your own vehicle list and see documents, fuel per km, services and cost per vehicle in one place.
Reduce Fleet Complexity and Costs
- One platform instead of many files. Vehicles, drivers, fuel, maintenance and documents in one system instead of Excel sheets and registers.
- Lower fuel costs. Fuel per km for each vehicle shows where diesel is being lost.
- Fewer breakdowns. Service reminders by km or date keep maintenance on time.
- No penalties for expired documents. Expiry alerts before every renewal.
- One fleet cost figure. Management sees the same numbers that purchase, accounts and HR see.
- Less manual work. AI Data Import brings in your existing sheets, and drivers send fuel slips from the road.
Built for Large Corporate Fleets
Plans are available for fleets of up to 100 own vehicles, with every module included. For 100+ vehicles or 1,500+ bookings a month, we offer separate custom pricing with a dedicated account manager.
NShine Technologies is ISO/IEC 27001:2022 and ISO 9001:2015 certified, and NShine ERP runs on Microsoft Azure with data hosted in India and the USA. More than 200 businesses use NShine ERP across India, the GCC, Africa and Australia.
Watch the product in action
A walkthrough of the transport management software, in your preferred language.
Frequently asked questions
Fleet management for your company vehicles
Plans for fleets of up to 100 own vehicles, and custom pricing for 100+ vehicles or 1,500+ bookings a month. See the plans or book a demo.