Booking form fields
You will have one table to look up any field on the booking form, what to put in it, and which screen or report reads it later.
The booking form is in blocks: the header with parties, dates, driver and vehicle; Vehicle Info; Goods Info; custom fields; and Add Amounts, which opens as its own panel. The tables below follow that order. Only the LR number, the customer and the dates are needed to save; everything else is filled as it becomes known.
Header: parties, dates, driver, vehicle
Field | What to enter | Read by |
|---|---|---|
LR NO. | Automatic from the Lorry Receipt series in Settings › Invoice Settings | Everything; it is the booking’s key |
Paying Customer | Customer who receives the invoice | Customer Invoice, customer statements |
Consigner | Sender of the goods | Printed LR |
Consignee | Receiver; Same as Paying Customer copies the payer | Printed LR |
Booking Status | Booked, In Progress and later stages of the trip | List, schedule, dashboard |
PickUp Date | Planned loading date | Schedule, Pickup -> Dropoff Date column |
Dropoff Date | Planned delivery date | Schedule, reports |
Driver | Assigned driver | Mobile app, Driver Statement, Driver Run Sheet, driver pay |
Vehicle | Own or market vehicle; market shows the supplier | Vehicle Statement, Vehicle Profit/Loss, supplier pay |
Vehicle Info
Field | What to enter | Read by |
|---|---|---|
Start Reading | Odometer when the trip starts | Distance, Vehicle Travel Log |
End Reading | Odometer when the trip ends | Distance, Vehicle Travel Log |
Distance (kms) | Calculated from the readings; can be typed | Cost per km, travel log |
Container Nos | Container numbers for container work | List column Container Nos, report column Containers |
Material | What is carried, as it should print | Printed LR |
PickUp Add. | Loading address, searchable | Printed LR, travel log |
DropOff Add. | Delivery address, searchable | Printed LR, travel log |
alt_route | Button to work with the route between the two addresses | Route on the booking |
Notes | Free text | View page, printed LR |
Goods Info and e-way bill
E-way bill fields apply to goods movement in India; other markets leave them blank. The country guides cover the rules.
Field | What to enter | Read by |
|---|---|---|
Goods Invoice No | The consigner’s invoice number for the goods | Printed LR |
Goods Invoice Date | Date of that invoice | Printed LR |
Goods Invoice Value | Declared value of the goods, with its currency | Printed LR; currencies from Settings › Currencies |
Eway Bill No | The e-way bill number where your country uses one | Report columns, printed LR |
Eway Bill Valid Date | Expiry of that e-way bill | Report columns |
Custom fields
Your company can add any number of fields to the booking form, for example Seal Number, Sales Person, In/Out time, Loaded Capacity or Customer Contact. They print on the LR and appear as columns in the booking data source of the custom report builder. See the page on adding custom fields.
Add Amounts
Block | Fields | Read by |
|---|---|---|
Job clock | Started, Delivered, Actual hrs | Driver Run Sheet, view page |
Profit panel | Revenue, Supplier Pay, Expenses, Fuel Expenses, Driver Payments, Profit | Vehicle Profit/Loss, report column Profit Loss |
Customer Billing | Billing Type, freight, Adjustment lines, Total Amount excl. tax | Customer Invoice line amount |
Payment | Receipts recorded against the booking’s invoice | Receipt list on the view page |
POD Challan | Proof of delivery image or file | Pod Info on the view page, report column POD Uploaded Date |
Booking Files | Any other attachments | View page |
Shown on the view page only
- Customer Info, Company Info and Booking Info blocks, with billing type, freight and totals.
- Invoice Info once a customer invoice lists the booking.
- Amount In Words, generated from the total.
- Created by and Approved by.
Report-only columns
The booking data source in reports adds Parent Booking No, Trip No, Containers, Billed On, Expenses Total, Fuel Expenses Total, Driver Payments Total, Profit Loss and POD Uploaded Date. These are calculated or linked, not typed on the form.
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.