What is the difference between Post due and Mark Paid?

Post due puts the cost or depreciation into the books on its due date. Mark Paid records the money leaving a bank or cash account. An EMI debited by the bank needs both; depreciation needs only posting.

I posted a row by mistake.

Open it in Posted history and reverse or edit it where your role allows, or enter a correcting journal voucher with a narration.

Docs · Books · How-to

Use Schedules for EMIs, standing bills and depreciation

You will have every recurring item, loan EMIs, standing bills such as rent or insurance, and monthly depreciation, listed by due date, posted to the books when due and marked paid when the money leaves.

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Books › Schedules is the month-end checklist for recurring entries. It brings together three kinds of row: Loan EMI rows created from Loans, Standing bill rows you add here for costs that repeat every month, and Depreciation rows for the fixed assets you depreciate.

The screen opens on Due this month. Below it, All dues lists every unpaid row with a Mark Paid action, and the 12-month plan shows what is coming so cash can be set aside. Posted history shows what has already gone into the books.

Before You Start

Loans you want to see here are set up under Books › Loans.
For a standing bill, the expense ledger exists in Chart Of Accounts and, if it is paid to a supplier, the supplier exists.
For depreciation, the asset ledger and the depreciation expense ledger exist, and you have agreed the monthly amount with your accountant.

Steps

Open Books › Schedules and read Due this month. Use the filters All, Loan EMI, Standing bill and Depreciation to see one kind at a time. Each row shows Period, Due Date, Amount, Principal, Interest and Status; Principal and Interest are filled only on EMI rows.
To add a recurring cost, click Add standing bill. Name it, choose the expense ledger, the amount, the day of the month it falls due and, where it applies, the supplier or vehicle. Rent, insurance premiums, subscriptions, permit fees paid monthly and a fixed monthly depreciation charge all fit here.
Click Post due to send the rows that have reached their due date into the books. Posting creates the accounting entry (expense against payable, or depreciation against the asset) without a journal voucher. The row moves to Posted history.
When the money actually leaves, use Mark Paid on the row in All dues, or Pay on Loans for an EMI. Pick the bank or cash account. Posting and paying are separate so an item can be in the books before it is settled.
Check the 12-month plan before the month ends. It totals what is due in each of the next twelve months, which is the number to hold back when quoting cash available.
Review Posted history at month end. Confirm each posted item is also paid, or that its payable is intended to stay open.

Columns on a schedule row

Column	What it shows	Applies to
Period	The month the row belongs to	All
Due Date	The date it falls due	All
Amount	The total for this period	All
Principal	Part of the EMI that reduces the loan	Loan EMI
Interest	Part of the EMI that is finance cost	Loan EMI
Status	Due, posted or paid	All

What This Changes

Post due on an EMI row posts the interest to a finance cost ledger on the Profit & Loss and reduces the loan liability by the principal; Pay on Loans or Mark Paid then reduces the bank account and updates Outstanding and Progress on Books › Loans.
A posted Standing bill debits its expense ledger and credits a payable until Mark Paid moves the amount out of the chosen account.
A posted Depreciation row debits depreciation expense and reduces the asset’s book value on the Balance Sheet. Nothing is paid, so there is no Mark Paid step.
Posted entries appear in the Day Book and on the relevant ledgers in the Ledger Report; paid ones appear in the Bank Book or Cash Book.
Rows linked to a vehicle count towards that vehicle’s costs on its Profit and Loss tab.

Tips

Run Post due on the last working day of each month before you look at the Profit & Loss, so the month carries its full interest, rent and depreciation.
Where an amount changes month to month, such as a variable utility bill, record it as an Expense when the bill arrives instead of a standing bill.
Use the 12-month plan when a lender or customer asks about commitments; it is the forward view of fixed outgoings.

Frequently asked questions

Need Help?

Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.