Maintenance reports
You will know which report answers which maintenance question: cost per vehicle over a period, what is overdue today, and how to get the rows into Excel.
Maintenance data is read in three places: a report under Reports, a block on the dashboard, and the tabs on each vehicle profile. All three draw on the same service and reminder records, so they always agree.
Vehicle Maintenance Statement
Under Reports › Transport, the Vehicle Maintenance Statement lists the services on one vehicle for a period. Set the Select Range (Current Month, This Financial Year or custom dates) and pick the Vehicle, then print or export to Excel.
- Use it for the cost of keeping one vehicle on the road, for warranty claims, and when deciding whether to sell a vehicle.
- Divide the period’s Net Total by the km run in the same period (from the Vehicle Travel Log or Fuel Tracking) for maintenance cost per km.
Column | What it shows |
|---|---|
Service No | The VS number of the service |
Service Date | When the work was done |
Service | The plan, if one was chosen |
Service Tasks | The tasks on the record |
Odometer Reading | Reading at the time of service |
Service Provider | The workshop |
Net Total | Labour plus parts, after tax as entered |
Dashboard: Vehicles Services
The block follows the dashboard’s financial-year and date filters. Click through to Maintenance Reminders to see the rows behind a count.
Bucket | Meaning | Action |
|---|---|---|
Upcoming | Reminders due later than the near window | Plan workshop slots |
Due Soon | Reminders inside the near window by date or km | Book the vehicle in |
Overdue | Next Due date passed, or odometer past the due km | Do it now, then build the service |
Completed | Reminders closed by a service in the selected period | Nothing; it is the done pile |
Vehicle profile tabs
- Maintenance History tab: the same rows as the statement, with Excel export for that vehicle.
- Maintenance Reminder tab: open reminders for that vehicle, with Excel export.
- Profit and Loss tab: the vehicle’s margin for the period; maintenance paid through the service record is part of its cost picture.
Lists and exports
- Vehicles › Vehicle Maintenance (Maintenance History) is the all-vehicles list with the same columns, filterable and exportable to Excel.
- Maintenance Reminders can be exported too; sort by Status to get the overdue list for the workshop.
- For a cross-vehicle cost table by month or by workshop, build a custom report under Reports from the maintenance data where your plan offers it, or export Maintenance History to Excel and pivot it.
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.