Read the vehicle profile
You will know what each part of a vehicle profile tells you, which tab to open for a given question, and how the Profit and Loss tab is built from the other six.
The vehicle profile is one page per vehicle, opened by clicking the vehicle number on the Vehicles list. It is the place to answer any question about one truck: what it earned, what it cost, what is due, what is about to expire. Nothing is entered here except through Edit; the tabs are views of records made elsewhere.
The header
The top of the page shows the record: Vehicle Type, Ownership Type, Supplier (for a market vehicle), Vehicle Make, Year, Color, Model, Horse Power, Fuel Type, Expected Mileage, VIN, Registration Expiry Date and Current Odometer Reading. Edit opens the same form as Add so any of these can be changed.
The seven tabs
- Every tab has an Excel export of just that vehicle’s rows.
- Documents are the one thing you add from the profile: the Document Tracking tab lists every mapped type with an Upload action.
Tab | What it lists | Comes from |
|---|---|---|
Bookings | Every booking on this vehicle: LR number, dates, driver, customer, status | Bookings |
Maintenance Reminder | Services due, with Next Due by date or km and Status | Vehicles › Vehicle Maintenance › Maintenance Reminders |
Maintenance History | Services done: Service No, date, service plan, tasks, odometer, provider, net total | Vehicles › Vehicle Maintenance |
Document Tracking | Permits, insurance, fitness and other documents with expiry and status | Uploads on this tab and Settings › Document Mapping |
Fuel Tracking | Each fill with quantity, amount, odometer, distance, efficiency and cost per km | Vehicles › Fuel Tracking |
Tyre/Asset Tracking | Tyres and batteries by position, with code, fitted date and status | Vehicles › Tyre/Asset Tracking and the layout |
Profit and Loss | Revenue, costs and profit for the selected period | All of the above plus Expenses |
How Profit and Loss is built
The tab follows the same arithmetic as the Vehicle Profit/Loss report: revenue from the bookings on the vehicle, minus supplier hire (for a market vehicle), minus employee payments related to those bookings, minus fuel cost from Fuel Tracking, minus expenses related to the vehicle or its bookings. The result is the vehicle’s profit for the period you select.
- A booking without Add Amounts filled contributes no revenue; check the Bookings tab for Pending Invoice rows.
- Fuel marked on the wrong vehicle shows up here first; the Fuel Tracking tab lets you spot a fill that does not match the route.
- Maintenance costs are on the Maintenance History tab and in the Vehicle Maintenance Statement; whether they are included in the profit figure depends on how the service was paid and posted.
Questions and where to look
Question | Open |
|---|---|
Is the insurance still valid? | Document Tracking tab, Status column |
When is the next service? | Maintenance Reminder tab, Next Due |
Why is the mileage low this month? | Fuel Tracking tab, Avg Fuel Efficiency per fill |
Which tyre is at the rear left? | Tyre/Asset Tracking tab |
Did this truck make money last quarter? | Profit and Loss tab with the date range set |
Who drove it on a given day? | Bookings tab, Driver column |
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.