Set up payment types
You will have a Payment Type for every way money moves in your business, each pointing at the right cash or bank account, so payments, fuel, services and expenses post to the correct book.
A Payment Type is a named method of paying or receiving money: cash, bank transfer, card, cheque, petty cash. Each one is mapped to an account from Books › Bank (the Cash / Bank Name column), so when a user picks the type on a form the money is taken from or added to that account.
Payment Type is a required field on Customer Payments, Supplier Payments, Employee Payments, Fuel Tracking (when Paid), Vehicle Maintenance, Expenses and Tyre/Asset Tracking. Without at least one, none of those forms can be completed.
Before You Start
- Your cash and bank accounts exist under Books › Bank, each with Name, Type and Opening Balance.
- A list of the methods your staff actually use, such as cash, the main bank account, a card and a petty cash box.
Steps
- Open Settings › Payment Type and click Add.
- Enter the Name as staff will read it on forms. Keep it specific: "Bank transfer" or "Card" rather than a single word that could mean several accounts.
- Choose the account in Cash / Bank Name. This is the account from Books › Bank that the money moves through when this type is picked.
- Save and repeat for each method. If two bank accounts both receive transfers, make two payment types with the account name in each.
- Add a petty cash type mapped to a separate cash account if drivers or supervisors hold a float. Expenses paid from the float then post to that account, and its balance shows what the float should hold.
- Test with one payment under Payments › Customer Payments and check the account balance under Books › Bank.
Fields On This Screen
Field | What to enter | Required |
|---|---|---|
Name | The method as it reads on forms: cash, bank transfer, card, petty cash | Yes |
Cash / Bank Name | The Books › Bank account the money moves through | Yes |
What This Changes
- The Payment Type dropdown on every payment, fuel, maintenance, expense and asset form lists the type.
- When the type is picked, the mapped account’s Cash Balance or Bank Balance under Books › Bank moves by the amount.
- The dashboard tiles Cash In Hand and Bank Accounts and the Cash Book and Bank Book reports reflect the posting.
Tips
- Name each type after the account it maps to when you have more than one bank, so the right account is picked without thinking.
- Review the list when you open or close a bank account; a type pointing at a closed account still posts there.
- Card and UPI-style instant transfers usually map to the bank account they settle into, not to cash.
Frequently asked questions
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.