Can I reset numbering at the start of a new financial year?

Set the Start Index back to 1 and change the suffix or prefix to the new year on the first day of the year, before any document is saved. Check with your accountant that a reset is permitted where you are registered.

Why did my invoice get a different number from what I expected?

The Start Index is the next number to use; if documents were created after you set it, the series has moved on. Check the Invoice row under Settings › Invoice Settings.

Docs · Settings and users · How-to

Set invoice and voucher numbering

You will have a numbering series for every document the app creates, with the prefix, suffix and starting number you want, before the first invoice or LR is saved.

Open NShine ERP All docs

Every document in NShine ERP gets a number from a series: invoices, lorry receipts, receipts, payments, journal vouchers, expenses, fuel entries, services and more. The Invoice Settings tab under Settings lists one row per Voucher Type, each with a Start Index, Prefix and Suffix.

The number is given when the document is saved and cannot be changed afterwards, so settle the series before your first real entry. Changing a Start Index later leaves a gap or a clash in the sequence that your auditor will ask about.

Before You Start

The last number used in your previous system for each series, if you are continuing a sequence.
Your financial year is created and active under Settings › Financial Year, if you want the year in the prefix or suffix.

Steps

Open Settings › Invoice Settings. Each Voucher Type has a row with its current Prefix, Suffix and Start Index.
Find the Invoice row and set its Prefix and Start Index. For example a prefix that includes the year and a Start Index of 1, or the next number after your old series.
Set the Lorry Receipt row. This is the LR NO. on every booking. Many companies continue their manual LR book numbering here.
Review the Receipt Voucher and Payment Voucher rows (both default to PAY). Give them different prefixes if you want customer receipts and supplier payments to be told apart by number alone.
Set the remaining rows you use: Supplier Invoice (BILL), Purchase Invoice (PINV), Expenses Voucher (EXP), Journal Voucher (JV), Bank Transaction (TRNS), Employee Transaction (ET), Vehicle Service (VS), Fuel Tracking (FT), Transport Sales Quotation (SQ), Transport Purchase Order (PO), Asset (AST), Credit Notes (CN), Opening Balance (OB) and Advance Payment.
Add a Suffix where your documents carry one, such as the financial year, then save.
Create one test document of each kind you changed and check the number it receives, then delete the test if your process allows.

Per Voucher Type

Field	What to enter	Required
Voucher Type	The document the row controls (fixed)	Fixed
Start Index	The number the next document receives	Yes
Prefix	Text before the number, for example INV or LR	No
Suffix	Text after the number, for example the year	No

Voucher Types And Default Prefixes

Voucher Type	Default prefix	Where the number appears
Opening Balance	OB	Opening balance entries on customers, suppliers and banks
Receipt Voucher	PAY	Receipt No on Customer Payments
Payment Voucher	PAY	Payment No on Supplier Payments
Journal Voucher	JV	Books › Voucher
Invoice	as set	Invoice No. on Customer Invoice
Expenses Voucher	EXP	Books › Expenses
Advance Payment	as set	Advance receipts and payments
Credit Notes	CN	Credit notes against invoices
Bank Transaction	TRNS	Books › Bank Transaction
Lorry Receipt	LR	LR NO. on bookings
Supplier Invoice	BILL	Invoice No. on Supplier Invoice
Employee Transaction	ET	Transaction No on Employee Payments
Vehicle Service	VS	Service No on Vehicle Maintenance
Fuel Tracking	FT	Transaction No on Fuel Tracking
Purchase Invoice	PINV	Bill No on Purchase Invoice
Transport Sales Quotation	SQ	Quotation No on Sales Quotation
Transport Purchase Order	PO	Voucher No on Purchase Order
Asset	AST	Code on Tyre/Asset Tracking

What This Changes

New documents of each type receive the next number in your series, shown in list columns such as LR NO., Invoice No., Receipt No and Service No.
Printed invoices, receipts and LRs carry the number with its prefix and suffix.
Numbers already given to saved documents do not change.

Tips

Decide the numbering before importing history with AI Data Import; imported rows take the next numbers in the series.
If you issue tax invoices in more than one country, agree with your accountant whether one series or a prefix per country is acceptable.
Keep prefixes short; long prefixes crowd the list columns and printed headers.

Frequently asked questions

Need Help?

Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.