Can I delete a vehicle type that is already in use?

Switch Is Active off instead. Existing vehicles keep the type, and it no longer appears for new ones.

Do I need a layout for market (hired) vehicles?

Only if you fit your own tyres or assets to them. Most companies leave market vehicles without a layout.

Docs · Settings and users · How-to

Vehicle settings: types, ownership and layouts

You will have the vehicle types your fleet uses in the Vehicle Type dropdown, and a tyre position layout for each kind of vehicle so assets can be fitted to a named slot.

Open NShine ERP All docs

Two Settings tabs decide what the Vehicles › Add form offers. Dropdown Values holds the option lists behind dropdowns such as Vehicle Type, grouped by Dropdown Type. Asset Settings holds the Position Layouts, the axle diagrams that give every tyre or asset position a name and that appear under "Other layouts" on a vehicle.

Set both up before you add vehicles in bulk. A vehicle type that is missing from the list cannot be picked, and a vehicle without a layout cannot have tyres fitted to a position.

Before You Start

A list of the vehicle types you run, for example Mini Truck/LCV, Tanker, Trailer, Tipper, Closed Container or Other.
For each type, the number of axles and tyre positions, including spares, so you can pick or copy the right layout.

Steps

Open Settings › Dropdown Values and choose the Dropdown Type for vehicle types. Each type lists its options with Name, Is Default and Is Active.
Add a row for each vehicle type you use, with a clear Name. Tick Is Default on the one most new vehicles should start with. Switch Is Active off on types you no longer run rather than deleting them; old vehicles keep their type.
Open Settings › Asset Settings and stay on the Position Layouts sub-tab. System layouts are already there: 4-Tyre Light Truck, 6-Tyre Truck, 8-Tyre Trailer (2-axle), 10-Tyre Heavy, 12-Tyre Truck (Twin-Steer), 12-Tyre Trailer (3-axle), 14-Tyre Truck (Multi-Axle), 16-Tyre Trailer (4-axle) and Custom / Blank.
Use copy on the system layout closest to your vehicle, then edit the copy. Set Name, Type (Axle diagram), Applies to Vehicle, Rows and Slots, and leave Status active.
Check the On the books sub-tab if assets should be tracked as company property. This sub-tab is where asset records meet the accounts; keep it as set unless your accountant asks for a change.
Review the Dropdown Values sub-tab under Asset Settings for asset-specific lists such as Category and Ownership.
Open Vehicles › Add or edit a vehicle and pick the layout under Other layouts, then save.

Position Layout Fields

Field	What to enter	Required
Name	What the layout is called, for example "10-tyre tipper with spare"	Yes
Type	Axle diagram	Yes
Applies to Vehicle	The vehicle type or vehicles this layout fits	Yes
Rows	Number of axle rows in the diagram	Yes
Slots	Number of tyre or asset positions	Yes
Status	Active to show the layout on vehicles	Yes

What This Changes

The Vehicle Type dropdown on Vehicles › Add and the Vehicle Type column on the list show your types.
Vehicles with a layout gain named positions on their Tyre/Asset Tracking tab, so an asset can be fitted to a slot and its Status moves from In Store to Installed.
Report filters and the dashboard group vehicles by the types you defined.

Tips

Copy a system layout rather than starting from Custom / Blank; you only need to rename it and adjust slots.
Keep type names short. They appear in list columns and on printed documents.
Ownership Type (Own / Market) is a fixed pair on the vehicle form; you do not need to add it as a dropdown value.

Frequently asked questions

Need Help?

Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.