Add a bank or cash account
You will have a bank or cash account in Books with its own ledger and opening balance, counted in Cash In Hand or Money in Banks, and ready to be chosen when money is received or paid.
Books › Bank lists every account your company holds money in: current accounts, savings accounts, petty cash boxes and a driver float if you keep one. Each row shows Code, Name, Account No, Cash Balance and Bank Balance, and the KPIs at the top total them as Cash In Hand and Money in Banks.
Every receipt, payment, expense and bank transaction has to name one of these accounts, so set them up before you record the first payment.
Before You Start
- The company record under Settings › Company is complete, including Currency, Country and State.
- You have the bank details to hand: account number, bank and branch names, and the IBAN or bank code if your country uses them.
- You know the balance in the account on the day you start using the books, if you are going live with existing accounts.
Steps
- Open Books › Bank and click Add.
- Type the Name as you want it to appear in payment screens and reports. For example Main Current Account or Office Petty Cash.
- Choose the Type: cash or bank. Cash accounts are totalled under Cash In Hand and appear in the Cash Book; bank accounts are totalled under Money in Banks and appear in the Bank Book.
- For a bank account, enter Account Number, Bank Name, Branch Name, IBAN Code, Swift Code and Account Name. Leave the ones your bank does not use blank. The IBAN or bank code is what the payroll bank file and supplier payment references pick up.
- Enter the Opening Date and the Opening Balance. The opening date is the day your books start in the app. The balance is what the account held at the start of that day.
- Pick the State and Country and save.
- Map a payment method to the account in Settings › Payment Type. Each Payment Type (cash, card, bank transfer, mobile payment) points at one cash or bank account, so staff pick the method and the account follows. Optionally set the account as Default Bank in Settings › Company.
Fields On This Screen
Field | What to enter | Required |
|---|---|---|
Name | The account name shown across the app | Yes |
Type | Cash or bank | Yes |
Account Number | The bank account number | For bank |
Bank Name | The bank | For bank |
Branch Name | The branch | No |
IBAN Code | IBAN or your country’s bank code | No |
Swift Code | SWIFT or BIC, for international transfers | No |
Account Name | The name the account is held in | No |
Opening Date | The day the balance below applies from | Recommended |
State | State or region | Yes |
Country | Country | Yes |
Opening Balance | Money in the account at the opening date | For go-live |
What This Changes
- A ledger for the account is created in Chart Of Accounts under the bank or cash group; you do not add it by hand.
- The opening balance posts as an OB voucher on the opening date and shows as the first line of the Ledger Report.
- The Cash In Hand and Money in Banks KPIs on this screen and the Cash In Hand and Bank Accounts tiles on the dashboard include the account.
- The account can be chosen as Received Account on customer payments, Paid from on supplier payments and expenses, and as From Account or To Account on bank transactions.
- The Cash Book or Bank Book report gets a page for it.
Tips
- Create one account per real bank account, not one per branch or per purpose; use ledgers for purposes.
- Keep a separate petty cash account for the office and, if drivers hold a float, one per float holder so the Cash Book matches the physical cash.
- For bank reconciliation, import the bank statement through AI › AI Data Import › Bank statement and compare it to the Bank Book.
Frequently asked questions
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.