I chose the wrong direction. What do I do?

Edit the transaction and swap From Account and To Account. If it is already reconciled, enter a second transaction the other way and note why.

Can a bank transaction go to a customer or supplier?

No. Use Customer Payments or Supplier Payments so the invoice balance and the party ledger are updated.

Docs · Books · How-to

Record a bank transaction

You will have a transfer between two of your own accounts recorded as a TRNS voucher, with both balances updated in Books and on the dashboard, and a route for reconciling against the bank statement.

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A bank transaction moves money between two accounts that both belong to your company: cash deposited into the bank, a transfer from one bank to another, or cash drawn for petty cash or a driver float. It does not involve a customer, supplier or employee; those are payments.

Each entry gets a voucher number with the prefix TRNS, set under Settings › Invoice Settings.

Before You Start

Both accounts exist under Books › Bank.
You have the bank’s date and amount for the transfer, so the Bank Book will match the statement.

Steps

Open Books › Bank Transaction and click Add.
Choose the From Account, the account the money left. For a cash deposit this is the cash account; for a withdrawal it is the bank.
Choose the To Account, the account the money arrived in.
Enter the Date the bank processed it. Use the bank’s value date rather than the day you filled in the slip, so the Bank Book lines up with the statement.
Enter the Amount. One transaction per transfer. Bank charges on the transfer are a separate expense, not part of this amount.
Add Notes such as the deposit slip or transfer reference, then save.
Check both accounts on Books › Bank. The From account’s balance is lower and the To account’s balance is higher by the amount.

Fields On This Screen

Field	What to enter	Required
From Account	The cash or bank account the money left	Yes
To Account	The cash or bank account the money arrived in	Yes
Date	The bank’s value date	Yes
Amount	The amount transferred	Yes
Notes	Slip or transfer reference, reason	No

Importing transactions and statements

If you have a month of transfers in a spreadsheet, use AI › AI Data Import › Bank Transactions rather than typing them. Upload the file, check that the columns are mapped to From Account, To Account, Date and Amount, review the rows marked needs review, and confirm; nothing is saved until you confirm.

For reconciliation, use AI › AI Data Import › Bank statement. This brings in the statement lines so you can compare them with the Bank Book and spot receipts, payments or charges that have not yet been recorded. Record the missing items as payments, expenses or bank transactions as appropriate.

What This Changes

Both account balances on Books › Bank change, and the Cash In Hand and Money in Banks KPIs move if the transfer crossed from cash to bank or back.
The dashboard tiles Cash In Hand and Bank Accounts update.
The entry appears in the Day Book, in the Cash Book or Bank Book of each account, and on both ledgers in the Ledger Report.
The Trial Balance total does not change: one asset went down and another went up by the same amount.
Nothing posts to the Profit & Loss; a transfer is not income or expense.

Tips

Record the bank charge on a transfer as an Expense paid from the same bank account, so the Bank Book matches the statement to the cent.
If a driver returns unspent float, record a bank transaction from the float cash account back to the main cash or bank account.
Money received from a customer or paid to a supplier is never a bank transaction; use Payments so the party’s balance is updated.

Frequently asked questions

Need Help?

Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.