Chart of accounts
You will know how the Account List and Account Group tabs are laid out, what Nature and Under mean, and which ledgers appear on their own when you add customers, suppliers and bank accounts.
Books › Chart Of Accounts is the list of every ledger the app can post to, arranged under account groups. Every report in the Finance group reads from it, so a ledger that is not here cannot appear on the Trial Balance or the Balance Sheet.
The screen has two tabs. Account List holds the ledgers themselves. Account Group holds the tree they hang from. You will rarely need to change the groups; you will add ledgers now and then for a new kind of expense or income.
Account List columns
Column | What it shows |
|---|---|
Ledger Name | The account name as it appears in vouchers, expense lines and reports |
Account Group Name | The group the ledger belongs to, for example Account Receivables, Bank Accounts or Indirect Expenses |
Is Default | Yes for ledgers the app ships with or creates on its own; these are the ones other screens post into |
Account Group columns
Column | What it shows |
|---|---|
Nature | Whether the group is an asset, liability, income or expense; this decides whether it lands on the Profit & Loss or the Balance Sheet |
Under | The parent group, so groups form a tree from the primary heads down to the level your ledgers sit on |
Ledgers created for you
Because these ledgers are created from the operational record, edit the name on the customer, supplier or bank record, not in the chart. Deleting an operational record while its ledger has entries is blocked, so inactive records are switched off with Is Active instead.
- Each customer record creates a ledger under Account Receivables. The ledger name is the Customer Name.
- Each supplier record creates a ledger under Account Payable. Supplier Type does not change the group; a fuel station and a truck owner both sit under payables.
- Each account added under Books › Bank creates a cash or bank ledger, which is what Payment Types map to and what Cash Book and Bank Book read.
- Tax ledgers follow the Tax Rates set up in Settings, so GST or VAT at each rate has its own line in the tax reports.
Ledgers you typically add
- Expense heads that match how you want the Profit & Loss to read: tolls, parking, loading and unloading, repairs, tyres, office rent, salaries and so on. Expense lines and journal vouchers pick from these.
- Income heads other than freight, such as detention or halting charges billed separately, if you want them split out.
- Loan accounts for each lender, if you prefer one ledger per loan rather than one for all borrowings.
- Fixed asset ledgers per vehicle class when you depreciate through Schedules.
Where the chart is used
- Expenses lines pick an Expense Account from the list.
- Voucher (journal voucher) lines pick any ledger for the debit and credit sides.
- Settings › Payment Type maps each payment method to a cash or bank ledger.
- Reports › Ledger Report shows one ledger’s entries; Trial Balance shows every ledger with a balance.
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.