Can I receive a purchase invoice without a warehouse?

The invoice carries a warehouse so the quantity has somewhere to land. Set up at least one, even if you call it Store.

Does a warehouse have its own stock value in the books?

Stock value is per product and shows on the Balance Sheet as one figure. The warehouse split is a quantity view in the Stock Report.

Docs · Inventory · How-to

Add a warehouse

You will have a warehouse that can be chosen on purchase invoices and stock adjustments, so quantities are held and reported per location rather than as one pile.

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A warehouse in NShine ERP is any place stock is held and counted: the main store at your yard, a branch depot, a workshop cage or a service vehicle that carries parts. Every Purchase Invoice carries a Warehouse, and every Stock Adjustment must name one, so at least one warehouse must exist before you receive stock.

Most fleets need one warehouse. Add a second only when stock physically sits in another place and you want to see each location’s quantity on the Stock Report.

Before You Start

You have decided how many locations you will count separately and what to call them.
Your user role allows changes under Settings or Inventory.

Steps

Open the warehouse list. Warehouses are a master list rather than a transaction, so look under Settings (Dropdown Values or an inventory tab, depending on your version) or under Inventory; if you cannot find it, ask support to point you to it or to add the warehouse for you.
Click Add and type the warehouse name. Name it by place, for example Main Store or North Depot, not by what is kept in it.
Fill in any address or contact fields the form shows and keep it active.
Save.
Check the warehouse appears in the Warehouse list on Inventory › Stock Adjustment › Add. If it does, purchase invoices will offer it too.
Load its opening quantities with a Stock Adjustment dated your start date, one line per product.

Fields on the warehouse form

Field	What to enter	Required
Name	The location name shown on invoices and reports	Yes
Address and contact	Where it is and who runs it, if the form shows them	No
Is Active	Untick to retire a location without losing its history	Yes

What This Changes

The warehouse can be chosen on Purchase Invoice and is required on Stock Adjustment.
The Purchase Invoice list shows a Warehouse column so you can see where each delivery was received.
The Stock Report shows quantity per warehouse as well as the total.
Nothing posts to the books; a warehouse is a location, not a ledger.

Tips

If parts move between locations, record a Stock Adjustment out of one warehouse and another into the other, with the same quantities and a description that names the transfer.
Retire a warehouse by making it inactive after its stock has been adjusted to zero, so old invoices keep their history.

Frequently asked questions

Need Help?

Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.