What rate should I use when writing stock off?

The product’s Purchase Rate or the rate on the last purchase invoice, so the write-off value matches what the stock was carried at.

Can I adjust a serialised asset here?

No. Tyres, batteries and other items with Track as serialized asset are added, fitted and removed under Vehicles › Tyre/Asset Tracking.

Docs · Inventory · How-to

Record a stock adjustment

You will have the warehouse quantity of each product corrected, up or down, with the reason recorded, so the Stock Report matches the shelf after an opening load, a count, a transfer or a write-off.

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A Stock Adjustment changes the quantity of products in one warehouse without a supplier bill. Use it to load opening stock when you go live, to correct the count after a physical check, to write off damaged or lost parts, to move stock between warehouses, and to issue parts used when nothing else has reduced the stock.

Each adjustment has a Voucher No, one Warehouse, a Date and a Description, and any number of product lines. The Type on each line says whether the quantity goes in or out and why.

Before You Start

The warehouse exists and the products exist under Inventory › Products with Enable Stock Posting on.
For a count, you have the counted quantities and the Stock Report for the same warehouse to compare against.
For a write-off, you know the rate to value it at; the product’s Purchase Rate is the usual choice.

Steps

Open Inventory › Stock Adjustment and click Add. The Voucher No is assigned on save.
Choose the Warehouse and enter the Date. For opening stock, use your go-live date; for a count, the day of the count.
Write a Description saying why. For example Opening stock, Monthly count March, Damaged in store, or Issued to VS number for a service.
Add product lines: scan the barcode into the scan box or search by name. Each line shows Code, Product and current Stock. Enter the Qty to adjust, check the Unit, and enter the Rate so the Total values the movement.
Set the Type on each line. Choose the in or out type that matches the reason. For a count, enter the difference between counted and system stock, not the counted figure.
Save, then open Reports › Stock Report for the warehouse. The quantities should now match your count or the stock you loaded.
For a transfer, repeat with the receiving warehouse. Same products and quantities, Type in, same Description, so the two vouchers pair up.

Fields On This Screen

Field	What to enter	Required
Voucher No	Assigned on save	Auto
Warehouse	The location being adjusted	Yes
Date	Date of the adjustment	Yes
Description	Reason for the adjustment	Recommended
Barcode / QR scan box	Scan to add a product line	No
Code / Product	The product on the line	Per line
Stock	Quantity in this warehouse before the adjustment	Shown
Qty	Quantity to add or remove	Per line
Unit	The product’s unit	Shown
Rate	Value per unit for the movement	Recommended
Total	Qty × Rate, calculated	Calculated
Type	In or out, and the reason	Per line

What This Changes

The product’s quantity in the chosen warehouse changes by the Qty on each line; the Stock Report and the Stock figure shown on new purchase invoice lines reflect it.
Items that fall to their Qty Alert are flagged on the Stock Report.
The valued Total of the adjustment moves the stock value on the Balance Sheet; an out adjustment for damage or use is a cost on the Profit & Loss.
No supplier ledger is touched. A purchase invoice is the only screen that creates a payable for stock.

Tips

Count one warehouse at a time and post one adjustment per count, so the Description tells the story.
Do not fix a wrong purchase invoice with an adjustment; edit the invoice so the supplier ledger stays right.
Scan while counting: the scan box adds the line and shows current Stock, so the difference is obvious on the spot.

Frequently asked questions

Need Help?

Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.