Tyres and assets explained
You will understand what one asset record holds, how a tyre moves between In Store and Installed on a vehicle position, and which settings make the module work.
Vehicles › Tyre/Asset Tracking follows individual items by serial number: tyres first of all, but also batteries, tarpaulins, GPS units or anything else you want to know the history of. Each item is one record with a code, a cost, an owner and a status, and it is either sitting in store or fitted to a position on a vehicle.
The module answers three questions a fleet asks about tyres: where is this tyre now, how much has it cost us, and how long did it last on the road.
What One Asset Record Holds
Column | Meaning |
|---|---|
Code | An automatic number with the prefix TYR (or AST; set under Settings › Invoice Settings). |
Serial Number | The manufacturer’s serial printed on the item; the one field that must be unique. |
Batch / Mfg Code | Batch or manufacturing code, for warranty claims. |
Category | Tyre, battery or another category from your dropdown values. |
Product | The product from Inventory that this is one unit of (brand, size, pattern). |
Ownership | Whether the company, a vehicle supplier or someone else owns the item. |
Status | Installed (on a vehicle) or In Store. |
Vehicle | The vehicle it is fitted to, when Installed. |
Cost / Payment Type | What it cost and how it was paid. |
Purchase Date / First Fitted | When it was bought and when it first went onto a vehicle. |
Installed Or In Store
A new asset starts In Store unless you tick Assign to vehicle now on the Add Asset form. Fitting it to a position makes it Installed and fills in Vehicle and, the first time, First Fitted. Removing it sends it back to In Store, where it can be refitted to another vehicle, sent for retreading or written off. The vehicle profile’s Tyre/Asset Tracking tab shows what is on that vehicle right now.
Position Layouts
A position layout is the axle diagram of a vehicle type: how many axles, how many slots on each, and which vehicles it applies to. Under Settings › Asset Settings › Position Layouts NShine ERP ships system layouts for common configurations, from a 4-tyre light truck through 6, 8, 10, 12, 14 and 16-tyre trucks and trailers, plus a Custom / Blank layout to draw your own. Each layout has a Name, Type, Applies to Vehicle, Rows, Slots and Status, and can be edited, copied or deleted.
A vehicle picks up its layout through Other layouts on the vehicle form. When you fit a tyre you choose a slot on that diagram, so the record says not just which vehicle but which wheel.
Products And The Serialised Switch
- The tyre or battery must exist as a product under Inventory › Products with Track as serialized asset switched on. That switch is what lets each unit become an asset record instead of a stock count.
- Buying tyres on a Purchase Invoice with a serialised product is the usual way assets are created in bulk; Add Asset is for one at a time.
- The On the books and Dropdown Values sub-tabs under Asset Settings hold the accounting side and the Category and Ownership options.
How It Connects
- Cost and Payment Type post like any purchase: cash or bank now, or a supplier bill through the purchase invoice.
- The vehicle profile’s Tyre/Asset Tracking tab lists fitted items and exports to Excel, alongside the Maintenance and Fuel tabs.
- Removing a tyre for repair often goes with a Vehicle Maintenance record for the fitting work; the two are separate entries.
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.