Use a market vehicle on a booking
You will have a booking on a hired vehicle with the truck owner attached, the hire cost showing as Supplier Pay against your freight, and a supplier invoice ready to pay.
A market vehicle is a truck you hire from another owner for a trip. In NShine ERP it is a vehicle record with Ownership Type Market and a Supplier, the truck owner, who exists under People › Suppliers with Supplier Type Truck Owner. Once that link exists, every booking on the vehicle knows who you owe.
The money side is two records: your freight to the customer, as on any booking, and the hire you pay the owner, which appears as Supplier Pay in the profit panel and is billed through a Supplier Invoice for the booking. The difference is your margin on the hire.
Before You Start
- The truck owner exists under People › Suppliers with Supplier Type Truck Owner, their TRN if registered, and bank details if you pay by transfer.
- The hired truck exists under Vehicles with Ownership Type Market and the Supplier set to that owner. Add it once; the same vehicle can be used on many bookings.
Steps
- Open Bookings › Add and fill the customer, dates and driver as usual. The driver may be the owner’s driver; add them under Drivers if you want them named on the LR.
- Pick the market vehicle in Vehicle. It shows with its supplier; the Supplier column on the Bookings list fills from here.
- Open Add Amounts and enter the customer freight under Customer Billing.
- Enter the agreed hire as the supplier pay for the booking. The profit panel shows it as Supplier Pay and Profit becomes freight minus hire minus any expenses you paid on top.
- Save and print the LR for the owner’s driver.
- After the trip, open Invoices › Supplier Invoice and click Add. Pick the Supplier Name, enter the owner’s Supplier Bill No, the Tax Rate and tick Apply RCM if reverse charge applies to transport hire in your market. Add the booking as a line item.
- Set the Last Day of Payment and save, or use Save & Add Payment to pay now. A later payment is recorded under Payments › Supplier Payments against this invoice.
Fields that make a market booking
Field | What to enter | Required |
|---|---|---|
Ownership Type (vehicle) | Market | Yes |
Supplier (vehicle) | The truck owner | Yes |
Supplier Type (supplier) | Truck Owner | Yes |
RCM Applicable (supplier) | Tick if reverse charge applies to this owner | No |
Vehicle (booking) | The market vehicle | Yes |
Supplier pay (Add Amounts) | The agreed hire for this trip | Yes |
Supplier Invoice line | The booking, with the hire amount | Yes, to pay |
Last Day of Payment (supplier invoice) | When the owner expects payment | Recommended |
What This Changes
- The Bookings list shows the owner in the Supplier column; the profit panel shows Supplier Pay and the Vehicle Profit/Loss report shows it as Total Supplier Hire.
- The supplier invoice raises the owner’s Current Balance and Amount to Pay on the Suppliers list, the dashboard Total Supplier Invoices Amount, Supplier Payments: Paid vs Not Paid and Pending Payments › To Pay.
- The supplier payment clears it and reduces the cash or bank account you paid from.
- Postings land in the owner’s Account Payable ledger, so the Suppliers Balance Statement and Single Supplier Statement show the hire and the payment.
Tips
- Fuel for a hired truck is normally the owner’s cost; do not record it in Fuel Tracking unless you paid for it and will deduct it from the hire.
- An advance to the owner before the trip is a Supplier Payment in Advance Payment mode; it is adjusted when the invoice is saved.
- Commission you keep from the hire can be an Expense-type adjustment on the supplier side or a separate line; agree one way with your accountant and stick to it.
Frequently asked questions
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.