Read the profit panel
You will know what each line of the booking’s profit panel adds up, which screen feeds it, and why a trip can look profitable until a cost is recorded in the right place.
Inside Add Amounts, above Customer Billing, sits the profit panel. It reads one line: Revenue − Supplier Pay − Expenses − Fuel Expenses − Driver Payments = Profit. Nothing in it is typed. Each figure is a total of records that point at this booking, so the panel is only as complete as the records behind it.
The same arithmetic, summed over a vehicle or the whole fleet, is the Vehicle Profit/Loss and All Vehicle Profit/Loss reports, and the Profit Loss column in booking reports.
The five figures
Line | What it totals | Recorded in |
|---|---|---|
Revenue | Total Amount excl. tax from Customer Billing: freight plus income adjustments minus expense adjustments | Add Amounts › Customer Billing on this booking |
Supplier Pay | What you owe the truck owner when the vehicle is a market vehicle | The supplier pay on the booking and the Supplier Invoice line for it |
Expenses | Expense vouchers related to this booking: toll, loading, parking, permits | Books › Expenses with Related To set to the booking |
Fuel Expenses | Fuel fills on the booking’s vehicle during the trip | Vehicles › Fuel Tracking |
Driver Payments | Trip pay and other employee transactions related to the booking | Payments › Employee Payments with Related To set to the booking |
Profit | Revenue minus the four cost lines | Calculated |
Why a cost does not appear
- An expense was saved without Related To pointing at the booking. It is in the books, but on no trip. Edit the expense and set Related To.
- A fuel fill was recorded against another vehicle, or on a date outside the trip. Check the entry under the vehicle’s Fuel Tracking tab.
- The driver’s advance was recorded as a plain transaction, not related to the booking. Employee Payments can be related to an entity; the trip pay must point at the booking to count here.
- The vehicle is a market vehicle but the supplier pay was never entered, so Supplier Pay is zero and Profit is overstated.
Own vehicle and market vehicle compared
On an own vehicle, Supplier Pay is zero and the cost sits in Fuel Expenses, Expenses and Driver Payments. On a market vehicle, most of the cost is Supplier Pay, because the truck owner carries fuel and driver; your Expenses line then holds only what you paid on top, such as commission or loading.
This is why a market trip can show a thin but reliable profit while an own-vehicle trip shows a larger figure that depends on every fuel and driver entry being recorded.
Where the figures go next
- The vehicle’s Profit and Loss tab on the vehicle profile lists each booking with these columns.
- Reports › Vehicle Profit/Loss shows Total Revenue, Total Supplier Hire, Total Employee Payments, Total Fuel Cost, Total Expenses and Total Profit for one vehicle and a range; All Vehicle Profit/Loss does the fleet.
- The booking data source in the custom report builder carries Expenses Total, Fuel Expenses Total, Driver Payments Total and Profit Loss as columns.
What the panel is not
It is not the ledger. Overheads, loan EMIs, depreciation and salaries not related to a trip are in Books and in the Profit & Loss report, not on any booking. The panel answers “did this trip pay?”, and the books answer “did the company?”.
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.