Booking and trip reports
You will know which report to open for a question about trips, and what each booking report column (Billed On, Expenses Total, Profit Loss, POD Uploaded Date and the rest) is counting.
Booking reports answer trip questions: where did a vehicle go this month, what did a driver run, which trips are billed, which have a POD and what each trip earned. They read the booking form, the Add Amounts panel and the files attached to the booking.
Reports and exports
Report or export | Where | Use it for |
|---|---|---|
Vehicle Travel Log | Reports › Transport | Trips run by one vehicle in the period: LR, dates, route, readings and distance. |
Driver Run Sheet | Reports › Transport | Trips run by one driver in the period, in date order, for settlement or a day sheet. |
Bookings grid export | Bookings › Excel | The booking list as a spreadsheet, filtered by financial year, date range and status. |
Dashboard bookings export | Dashboard bookings grid › Excel | The same grid from the home screen, with its status filter. |
Vehicle profile Bookings tab | Vehicles › vehicle › Bookings › Excel | Every booking for one vehicle, from its profile. |
Custom report on Bookings | Reports › Published custom reports | Any column mix you need, built in the custom report builder from the Bookings source. |
Booking report columns
These columns are available on booking reports and in the Bookings data source of the custom report builder, alongside the columns you see on the booking form itself.
Column | What it holds |
|---|---|
LR NO. | The lorry receipt number, auto-numbered with the prefix from Settings › Invoice Settings. |
Parent Booking No | The booking this one was split from, when a job runs as more than one trip. |
Trip No | The trip sequence under the parent booking. |
Containers | The container numbers entered in Container Nos. |
Pickup / Dropoff Date | Planned dates from the booking form. |
Started / Delivered | Job clock stamps from the Add Amounts panel or the driver app. |
Start Reading / End Reading / Distance (kms) | Odometer readings and the distance worked out from them. |
Billed On | The date the booking was put on a customer invoice. Blank means Pending Invoice. |
Invoice No. | The customer invoice the booking sits on. |
Expenses Total | Sum of expense vouchers whose Related To is this booking. |
Fuel Expenses Total | Fuel entries counted against the booking. |
Driver Payments Total | Employee transactions related to the booking, such as trip pay or advances. |
Profit Loss | Revenue less supplier pay, expenses, fuel and driver payments, as on the profit panel. |
POD Uploaded Date | When the first POD file was attached, from the office or the AI Inbox. |
Status / Booking Status | Billing state (Pending Invoice, Invoice Created, Partial Payment, Payment Received) and trip state (Booked, In Progress and the rest). |
Reading the figures
- Profit Loss only counts what is linked to the booking. An expense with no Related To sits in the books but not on the trip.
- A blank Billed On with an old dropoff date is the quickest way to spot unbilled work; sort the export by it.
- A blank POD Uploaded Date on a delivered trip means the proof is still with the driver.
- Market-vehicle trips show the supplier hire in the profit panel and in the Vehicle Profit/Loss report, not in Driver Payments Total.
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.