Vehicle reports
You will know which vehicle report shows earnings, which shows costs, which shows service history and which shows mileage, and what feeds each total in Vehicle Profit/Loss.
Vehicle reports pull together everything recorded against one vehicle: its bookings, the supplier hire if it is a market vehicle, fuel fills, service bills, expense vouchers and driver payments related to its trips. They live under Reports › Transport, and most of them also appear as tabs on the vehicle profile with their own Excel button.
The reports
Report | Shows | Filters |
|---|---|---|
Vehicle Statement | A dated list of every entry against the vehicle in the period: bookings, fuel, services, expenses and payments, with running figures. | Select Range, Vehicle |
Vehicle Profit/Loss | Totals for one vehicle (see below) followed by the entries behind them. | Select Range, Vehicle |
All Vehicle Profit/Loss | One row per vehicle with the same totals, for comparing the fleet. | Select Range |
Vehicle Maintenance Statement | Service records for the vehicle: Service No, Service Date, Service, Service Tasks, Odometer Reading, Service Provider, Net Total. | Select Range, Vehicle |
All Vehicles Fuel Efficiency | Distance Driven, Avg Fuel Efficiency, Expected Mileage, Fuel Cost per km, Total Fuel Quantity and Total Spent per vehicle. | Select Range |
Vehicle Travel Log | The trips the vehicle ran in the period. | Select Range, Vehicle |
Vehicle Profit/Loss totals
Total | What feeds it |
|---|---|
Total Revenue | Customer billing on bookings run by the vehicle: freight plus adjustments, before tax. |
Total Supplier Hire | Supplier pay on the bookings when the vehicle is a market vehicle, or hired on a trip. |
Total Employee Payments | Employee transactions whose Related To is one of the vehicle’s bookings: trip pay, advances, reimbursements. |
Total Fuel Cost | Fuel Tracking entries for the vehicle in the period, whatever their Payment Status. |
Total Expenses | Expense vouchers related to the vehicle’s bookings, and service bills from Vehicle Maintenance. |
Total Profit | Total Revenue less the four cost totals. |
Where the same figures appear
- The vehicle profile has tabs Bookings, Maintenance Reminder, Maintenance History, Document Tracking, Fuel Tracking, Tyre/Asset Tracking and Profit and Loss; each has an Excel button, so a profile tab is the quickest way to get one vehicle’s rows.
- The dashboard Vehicles Fuel Efficiency chart uses the same buckets as All Vehicles Fuel Efficiency: Below Expected, Meets-Exceeds Expected, Missing Expected and No Data.
- Booking-level profit is on the Add Amounts panel; Vehicle Profit/Loss is the same arithmetic summed over the period.
Common gaps
- A vehicle with no Expected Mileage on its record falls into Missing Expected and cannot be judged on efficiency.
- Fuel without an Odometer Reading or without Is Full Tank ticked is counted in Total Fuel Cost but skipped in Avg Fuel Efficiency.
- Expenses entered without Related To never reach a vehicle report. Add the booking or vehicle on the voucher.
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.