Fuel, stock and asset reports
You will know where to get km per litre and fuel cost per km for the fleet, how to see stock on hand per warehouse, and how to export the tyre and asset register.
Fuel, stock and assets each have one report or export that answers the usual question. Fuel is about efficiency and cost per km. Stock is about what is in each warehouse after purchase invoices and stock adjustments. Assets are serialised tyres, batteries and other parts and where each one is fitted.
Fuel
- Avg Fuel Efficiency is distance since the previous full-tank fill divided by the quantity, so it needs Is Full Tank ticked and an Odometer Reading on both fills.
- Fuel Cost per km is the fill total divided by Distance Driven.
- Expected Mileage comes from the vehicle record; without it a vehicle lands in Missing Expected.
- Filter the Fuel Tracking screen by Fuel Station to compare stations, and by Ownership Type to separate market vehicles.
Report or export | Where | Columns |
|---|---|---|
All Vehicles Fuel Efficiency | Reports › Transport | Per vehicle: Distance Driven, Total Fuel Quantity, Avg Fuel Efficiency, Expected Mileage, Fuel Cost per km, Total Spent for the period. |
Fuel Tracking export | Vehicles › Fuel Tracking › Excel | Per fill: Date, Transaction No, Vehicle, Ownership Type, Filled By, Fuel Station, Fuel Type, Quantity, Rate Per Unit, Gross Amount, Tax Amount, Odometer Reading, Distance Driven, Total Amount, Avg Fuel Efficiency, Expected Mileage, Fuel Cost per km. |
Vehicle profile Fuel Tracking tab | Vehicles › vehicle › Fuel Tracking › Excel | The same fill columns for one vehicle. |
Vehicles Fuel Efficiency block | Dashboard and Fuel Tracking screen | Counts in Below Expected, Meets-Exceeds Expected, Missing Expected and No Data, with View Details. |
Stock
Report or export | Where | Shows |
|---|---|---|
Stock Report | Reports › Transport | Quantity on hand per product and warehouse after purchase invoices, stock adjustments and parts used on services. |
Products export | Inventory › Products | Name, Code, Category, Brand, Purchase Rate, Sales Rate, Discounted Sale Rate; Qty Alert is on the product record. |
Stock Adjustment list | Inventory › Stock Adjustment | Voucher No, Warehouse, Date, lines with Qty, Rate, Total and Type (in or out). |
Tyres and assets
- An asset only appears in the register if its product has Track as serialized asset switched on.
- Status moves between In Store and Installed as you fit and remove; removal reasons, where available, are recorded on the asset history.
Export | Where | Columns |
|---|---|---|
Asset register export | Vehicles › Tyre/Asset Tracking | Code, Serial Number, Batch / Mfg Code, Category, Product, Ownership, Status (Installed / In Store), Vehicle, Cost, Payment Type, Purchase Date, First Fitted. |
Vehicle profile Tyre/Asset Tracking tab | Vehicles › vehicle › Tyre/Asset Tracking › Excel | The assets fitted to one vehicle, by position on its layout. |
On the books | Settings › Asset Settings › On the books | Assets currently carried as stock or fitted, for the asset value. |
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.