Accounting reports
You will know which book to open to trace an entry, which statement your accountant needs at month end, and what each one reads from the Chart Of Accounts.
Every entry in NShine ERP posts to a ledger in Books › Chart Of Accounts: customers to Account Receivables, suppliers to Account Payable, each bank and cash account to its own ledger, expenses to expense accounts, and journal vouchers to whatever you pick. The accounting reports are views over those ledgers for the period set in Select Range.
Books: trace an entry
Report | Shows | Open it when |
|---|---|---|
Day Book | Every posted transaction in date order: receipts, payments, invoices, expenses, bank transactions and vouchers. | You want to see what was entered on a given day. |
Cash Book | Movements in cash accounts with the running balance; ties to the Cash In Hand KPI. | Petty cash does not match the drawer. |
Bank Book | Movements per bank account with the running balance; ties to the Money in Banks KPI. | You are reconciling against a bank statement. |
Ledger Report | All entries for one ledger from the Chart Of Accounts, with opening and closing balance. | You need one account, such as a tax ledger or an expense account. |
Statements: close a period
Report | Shows | Open it when |
|---|---|---|
Trial Balance | Closing debit and credit per ledger; the two totals must be equal. | Before you hand the books to the accountant. |
Profit & Loss | Income and expense groups for the period, from the account groups whose Nature is income or expense. | Month or year end, or to compare with the vehicle-level profit reports. |
Balance Sheet | Assets, liabilities and equity at the end of the period, including receivables, payables, bank and cash, loans. | Year end and for lenders. |
Cash flow | Cash in and cash out for the period grouped by source. | You want to see where the cash went, not the accrual view. |
UAE VAT 201 | Output and input VAT in the return layout for a UAE tax registration. | Filing the UAE return. Other countries use the Customer TAX and Supplier TAX reports. |
What decides the figures
- Account Group and Nature on each ledger decide where it lands in the Profit & Loss and Balance Sheet. A ledger under the wrong group shows in the wrong statement.
- Journal vouchers saved as Draft are not posted; only Approved vouchers reach the books.
- Opening balances on customers, suppliers and bank accounts carry into the Trial Balance; Opening Date decides which financial year they open.
- Round off and No. of Decimal in Settings › Company apply to printed statements.
- Loan EMIs and standing bills posted from Books › Schedules appear in the books on their due date once posted; unposted dues are not in the statements yet.
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.