Purchase and payables reports
You will know which report shows what you owe each truck owner, workshop or fuel station, which bills are overdue, and where the purchase tax and withholding figures come from.
Payables reports read the supplier ledgers. Supplier invoices (hire bills from truck owners and other services), purchase invoices (products into a warehouse), credit fuel marked Not Paid and service bills all post to a supplier’s Account Payable ledger; supplier payments reduce it.
Statements
Report | Where | Shows |
|---|---|---|
Single Supplier Statement | Reports › Finance | Opening balance, then every bill and payment for one supplier in the period, with the running balance. Send it to a truck owner to agree the account. |
Suppliers Balance Statement | Reports › Finance | One row per supplier with the balance at the end of the period. The total matches the Amount to Pay KPI on the Suppliers screen. |
Supplier Invoice list | Invoices › Supplier Invoice | Per bill: Amount to Pay, Paid Amount, Balance Due, Last Day of Payment, Related To, Payment Status, with Excel. |
Purchase Invoice list | Invoices › Purchase Invoice | Per product bill: Supplier Name, Bill No, Amount to Pay, Paid Amount, Balance Due, Warehouse, Payment Status, Status. |
Ageing and tax
Report | Where | Shows |
|---|---|---|
Supplier Invoice Aging Report | Reports › Published custom reports | Unpaid supplier bills grouped by how long they have been due, per supplier. Use it to plan the week’s payments and to spot a bill that has slipped. |
Supplier TAX Report | Reports › Published custom reports | Taxable value, tax rate and tax amount per supplier invoice in the period, for input tax on the GST or VAT return. Bills with Apply RCM show the reverse charge you must account for. |
Payables TDS Report | Reports › Published custom reports | Tax you withheld on supplier payments, where your country deducts tax at source, for the return and the certificates you issue. |
UAE VAT 201 | Reports › Finance | The VAT return layout for a UAE tax registration, combining sales and purchase tax. |
Reading the figures
- A supplier’s balance includes credit fuel: a fuel entry with Payment Status Not Paid against a fuel station raises that station’s balance until a supplier payment is recorded.
- Service bills recorded in Vehicles › Vehicle Maintenance with a Service Provider post to that supplier too.
- Supplier Type on the supplier record (truck owner, autoparts, fuel station, workshop and your own values) is a column you can group on in the builder.
- Market-vehicle hire shows in the booking’s profit panel as Supplier Pay and in Vehicle Profit/Loss as Total Supplier Hire; the bill itself is a supplier invoice.
Need Help?
Chat with the NShine ERP support team on WhatsApp at +91 79950 87755, or ask from inside the app. Last checked 9 November 2026 against app.nshineerp.com.